Staff Accountant

Staff Accountant

Job Description

Reports to:

Accounting Manager Pay Grade:

Enter Department/

Location:

Finance & AccountingFLSA Classification:

Exempt

Job Summary The Staff Accountant supports the organization's day-to-day accounting operations through transaction entry, accounts payable processing, grant and contract invoicing, accounting documentation, and month-end close support. This position operates within a structured preparer-reviewer environment, with the Accounting Manager responsible for review and approval of accounting activity.

Essential Duties and Responsibilities Include the following and other duties as assigned:

General Accounting Enter and code bank and credit card transactions in Quick Books.

Maintain accurate transaction documentation and supporting records.

Research and resolve routine transaction discrepancies, escalating issues to the Accounting Manager as appropriate.

Accounts Payable Enter and code vendor bills to the appropriate accounts, departments, grants, and programs.

Maintain accurate and complete vendor records.

Prepare vendor bills and payments for Accounting Manager review and approval prior to release.

Research and resolve routine vendor discrepancies.

Accounts Receivable Prepare grant and contract invoices based on approved supporting information.

Compile and maintain required supporting documentation for invoices.

Track invoices and outstanding payments and communicate follow-up items to the Accounting Manager.

Month-End Close Support Assist with month-end close activities and supporting schedules as directed by the Accounting Manager.

Audit Support Compile and organize accounting documentation and supporting schedules requested by the Accounting Manager for audits, grant reviews, and other compliance activities.

Core Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Professional Knowledge Demonstrates a strong understanding of accounting principles, financial processes, and regulatory requirements relevant to the role. Applies technical knowledge accurately and consistently in day-to-day work.

Maintains current knowledge of GAAP, internal accounting policies, and applicable regulations.

Applies accounting standards correctly to transactions and financial reporting.

Identifies issues, risks, or inconsistencies in financial data and takes appropriate corrective action.

Seeks clarification or guidance when encountering complex or unfamiliar accounting matters.

Financial Stewardship & Resource Mindfulness Uses financial resources responsibly and thoughtfully to maximize organizational impact. Demonstrates accountability for safeguarding assets and ensuring funds are used as intended.

Seeks cost-effective, value-driven solutions while maintaining quality and compliance.

Understands budgets, financial constraints, and the true cost of programs or operations.

Avoids waste and ensures expenses are accurate, properly documented, and approved.

Demonstrates care and responsibility in handling financial information and resources.

Attention to Detail & Accuracy Ensures a high level of precision in financial records, analyses, and documentation. Recognizes that accuracy is critical to decision-making, compliance, and organizational trust.

Reviews work carefully to identify and correct errors or inconsistencies.

Maintains organized, complete, and well-documented financial records.

Follows established processes and controls to ensure data integrity.

Meets deadlines without sacrificing accuracy or quality.

Accountability & Ethical Judgment Acts with integrity, professionalism, and accountability in all financial and operational responsibilities. Upholds ethical standards and maintains confidentiality.

Takes ownership of responsibilities…