Billing Clerk

Position Summary

The Deal Poster is responsible for accurately reviewing, posting, and processing vehicle sales deals to ensure all transactions are complete, accurate, properly documented, and in compliance with Company policies and applicable requirements. This position works closely with the Sales Department, Finance Department, Accounting Office, and Management to ensure deals are posted accurately and timely.

• Review completed vehicle sales deals for accuracy, completeness, and required documentation.
• Verify customer information, vehicle information, pricing, taxes, fees, down payments, trade information, and financing details.
• Post vehicle deals into the dealership's accounting and/or dealer management system.
• Verify that all required deal documents and signatures are present before posting.
• Identify missing, incorrect, or inconsistent information and communicate corrections to the appropriate employee or manager.
• Ensure deal jackets contain all required documentation and are organized according to Company procedures.
• Review contracts and supporting documents for accuracy before final processing.
• Verify funding and financing information when applicable.
• Coordinate with lenders, banks, finance personnel, and other parties regarding deal documentation or funding requirements.
• Process paperwork associated with vehicle sales, including title, registration, tax, lien, and other required documents as applicable.
• Maintain accurate records of all deals posted.
• Assist with resolving accounting discrepancies, rejected contracts, funding issues, and other deal-related problems.
• Follow established procedures for cash, checks, down payments, trade-ins, and other transaction-related items.
• Protect confidential customer and Company information at all times.
• Maintain organized and secure deal files and records.
• Communicate effectively with Sales, Finance, Accounting, Management, and other departments.
• Meet Company deadlines for posting and processing deals.
• Maintain knowledge of dealership procedures, software, and applicable requirements affecting vehicle transactions.
• Perform other duties as assigned by Management.

• High school diploma or equivalent required.
• Previous dealership, automotive, accounting, finance, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Ability to review financial and transaction documents carefully.
• Strong organizational and time-management skills.
• Ability to identify errors and discrepancies.
• Proficiency with computers and Microsoft Office.
• Ability to learn and use dealership management and accounting software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to work effectively in a fast-paced dealership environment.
• Ability to prioritize multiple tasks and meet deadlines.

The Deal Poster is expected to:

• Maintain a high level of accuracy when posting and processing deals.
• Ensure deals are posted within established Company time frames.
• Minimize posting errors and missing documentation.
• Communicate discrepancies promptly.
• Maintain complete and organized deal files.
• Follow all Company policies and procedures.
• Maintain confidentiality of customer, employee, and Company information.
• Provide professional and cooperative service to dealership personnel and customers when applicable.

The employee may be required to sit, stand, walk, bend, reach, and use a computer for extended periods. The position may require occasional lifting or carrying of files, documents, or office supplies.

The Company is an equal opportunity employer and makes employment decisions based on qualifications, business needs, and other lawful considerations without regard to any characteristic protected by applicable federal, state, or local law.