Accounts Payable & Billing Specialist

Overview

Position:
Accounts Payable & Billing Specialist
•

Location:

Vienna, VA
• Job  • # of Openings: 1

We are looking for an A/P and Billing Specialist to join our Vienna, Virginia office. If you are an accounting professional with relevant experience, we invite you to apply.

EEO including veterans and disability

• Manage and oversee customer billing for government contracts, including cost-plus, T&M, and fixed-price contracts.
• Prepare and submit invoices through customer portals such as WAWF or other government systems.
• Ensure billing accuracy and compliance with contract terms, FAR, and DCAA requirements.
• Reconcile billed amounts to the general ledger and contract funding.
• Oversee all accounts payable activities including full-cycle AP processing.
• Review and approve vendor invoices, expense reports, and payment batches.
• Ensure proper coding and allocation of expenses.
• Maintain vendor records and support annual 1099 reporting.
• Coordinate timely payments while managing cash flow priorities.
• Assist with month-end and year-end close activities.
• Prepare account reconciliations and supporting schedules.
• Support external audits and DCAA audits.
• Maintain compliance with company accounting policies and government contracting regulations.
• Assist with process improvements and internal control initiatives.
• Manage all intercompany activities, including reconciliations, and ensure accurate recording of intercompany transactions.
• Maintain accurate books for materials inventory, including processing invoices through the ERP for matching process; follow up as necessary with Procurement and Materials Handling. Coordinate annual counts, review and post adjustments to inventory as necessary.
• Participate in special projects and other duties as assigned.

Education

Bachelor's Degree or equivalent in Accounting or Business Administration

Experience

Three years of comprehensive A/P and billing experience

• Well-developed interpersonal and professional communication skills
• Ability to effectively communicate with external and internal customers, leadership, suppliers and other key stakeholders, both orally and in writing
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and seek clarification on work assignments and priorities as needed
• Ability to work in an international environment and different time zones
• Computer literacy, specifically Microsoft Office Suite (i.e. Word, Excel, Power Point, etc.)
• Ability to identify and resolve problems in a timely manner

Must undergo and meet company standards for background check, employment verification, reference checks and controlled substance testing.

• Experience in government contracting environment
• Experience with Microsoft Business Central
• Experience working in a FOCI-mitigated company

With or without reasonable accommodation requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the job includes:

• Maintaining composure in dealing with executives, customers and staff, occasionally under conditions of urgency and in pressure situations
• Handling sensitive and confidential information
• Occasionally lifting 15-20 pounds
• Frequently maintaining a stationary position
• Continuous keyboard operation
• Hybrid work schedule with the employee expected to be in the office three days per week