Records Management Specialist; Entry Level

Job Details

Mortgage Records Mgmt Spec I

• Start Date: TBD
• Job Title: Mortgage Records Management Specialist I
• Target Pay: $19.75
• Onsite requirements: Full Time Onsite
• Schedule Shift (Time): 6:00am-2:30pm OR 8:00am-4:30 (Mon-Fri)
• Training
  
  Schedule:
  
  First few weeks will be Peer to Peer on job training
• Contract: 6 months open ended with potential to convert based off billet availability, performance etc.
• Resume Review: No interview - resume review before offer

• Experience/
  
  Skills:
  
  0-2 years required
• Basic computer proficiency is required for digital tracking
• Excel Basic proficiency is needed but not absolutely required
• Entry Level skill set:
  Min of 2 years
• Nice to Have: REL Mortgage or Legal BG - they can be taught

• Working onsite Fulltime in the Headquarters Vault
• Incoming Notes - Receive critical mortgage documents daily, ensure completeness, and prepare for filing in the records vault.
• DOT Prep - Receive, prepare, and accurately index terminal digit mortgage documents in sequential order for efficient lookup and review.
• File/Pull Documents - Mastery of terminal digit filing system, and ability to return and retrieve critical documents to their correct locations in a timely manner.
• Log Documents - Review system of records and update mortgage loan servicing system confirming receipt of original documents.
• Manage, research, and update Record Management Database for tracking purposes, including full inventory of critical loan documentation for active portfolio.
• Imaging Documents - Image of mortgage documents using a Fujitsu scanner, validate the documents scanned, and ensure they are appropriately sent to their correct document repositories within the company.
• DOT Shipment - Prioritize and forward investor-mandated documentation to Loan Delivery to perform Ginnie Mae (GNMA) and other private investor pool final certifications.
• Kofax Validation - Review scanned mortgage documentation, index images, and validate that the imaged documents reflect the correct document type.
• #priority east

This is a Contract to Hire position based out of Vienna, VA.

The pay range for this position is $19.75 - $19.75/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Vienna, VA.

This position is anticipated to close on Mar 10, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.