Staff Assistant

Role:
Staff Assistant

Location:

Vienna, VA - hybrid (3 days a week onsite)

Work Authorization: US Citizens, Green Card Holders, TN Visa, Green Card EAD's.

Years of

Experience:

5-10 years

Pay: $28/hr on W2

About the role:

The Staff Assistant provides direct administrative and operational support to the Vice President of the Advanced Cyber Initiatives (ACI) branch. The role includes managing and prioritizing the VP’s executive calendar, coordinating across cross-functional teams, ensuring timely follow-up on key initiatives, and enabling effective decision-making and execution.

• Preparing executive briefing materials
• Collecting, organizing and synthesizing program, budget, and project updates
• Delivering high-quality operational support to enable effective decision-making and execution

• Strong executive calendar management and scheduling capabilities
• Excellent organizational and prioritization skills with attention to detail
• Ability to coordinate across multiple teams and stakeholders
• Strong written and verbal communication skills, including executive-level correspondence
• Proficiency in preparing briefing materials and presentations (e.g., PowerPoint)
• Ability to track action items and ensure timely follow-ups
• Strong analytical skills to collect and synthesize program, budget, and project data
• High level of discretion in handling sensitive and confidential information
• Proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams, SharePoint)

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5+ years of experience supporting senior executives or leadership teams
• Experience in project coordination, program support, or administrative operations
• Demonstrated ability to manage competing priorities in a fast-paced environment
• Experience working in a corporate, government, or technology organization preferred

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.