Executive Assistant to CPO — Onsite in Vienna

Location: Vienna, VA | Full-time On Site

Reports To: SVP Procurement & Vendor Management (Chief Procurement Officer)

Our client is seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six‑month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast‑paced executive environment.

The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail‑oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow‑through and confidentiality.

This role is best suited for someone who understands executive‑level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day‑to‑day coordination across internal and external stakeholders.

• Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needs
• Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables
• Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders
• Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high‑priority work

• Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross‑functional working sessions
• Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow‑up items are tracked to completion
• Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates
• Ensure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings

• Serve as a professional and trusted point of contact for internal and external stakeholders
• Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed
• Handle sensitive information with the highest level of confidentiality and discretion
• Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment

• Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics
• Prepare and submit expense reports accurately and in a timely manner
• Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required
• Maintain organized records, files, contact lists, distribution lists, and relevant documentation

• Support the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow‑ups across key work streams
• Assist with coordination of procurement‑related meetings, leadership routines, vendor engagements, and internal business reviews
• Help organize information and maintain visibility into commitments, decisions, and pending items
• Identify opportunities to improve administrative processes, increase efficiency, and create smoother day‑to‑day operations for the executive

• Minimum of 7 to 10 years of experience providing executive‑level administrative support, preferably to a senior executive, C‑suite leader, or equivalent
• Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior‑level stakeholder interactions
• Strong proficiency with Microsoft Office applications, including Outlook, Teams,…