Staff Assistant

Responsibilities

The Staff Assistant provides direct administrative and operational support to the Vice President of the Advanced Cyber Initiatives (ACI) branch. This role is responsible for managing and prioritizing the VP’s executive calendar, coordinating across cross-functional teams, and ensuring timely follow-up on key initiatives. Key responsibilities include preparing executive briefing materials; collecting, organizing, and synthesizing program, budget, and project updates; and delivering high-quality operational support to enable effective decision-making and execution.

• Strong executive calendar management and scheduling capabilities
• Excellent organizational and prioritization skills with attention to detail
• Ability to coordinate across multiple teams and stakeholders
• Strong written and verbal communication skills, including executive-level correspondence
• Proficiency in preparing briefing materials and presentations (e.g., PowerPoint)
• Ability to track action items and ensure timely follow-ups
• Strong analytical skills to collect and synthesize program, budget, and project data
• High level of discretion in handling sensitive and confidential information
• Proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams, SharePoint)

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5+ years of experience supporting senior executives or leadership teams
• Experience in project coordination, program support, or administrative operations
• Demonstrated ability to manage competing priorities in a fast-paced environment
• Experience working in a corporate, government, or technology organization preferred