AdministrativePersonal Assistant

Benefits

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Competitive salary
• Dental insurance
• Free food & snacks
• Training & development
• Tuition assistance
• Vision insurance

Join Dobson Davanzo & Associates LLC as an Administrative/Personal Assistant in Vienna, VA, where you'll play a crucial role in supporting our dynamic team. This position offers a unique opportunity to contribute to our operations while enhancing your professional skills in a collaborative environment. Dobson DaVanzo & Associates, LLC (Dobson | DaVanzo) is a health care consulting firm based in Vienna, Virginia, in the Washington, D.C. metropolitan area, where our work has influenced numerous public policy decisions and is reflected in legislation and regulation.

• Provide general office support, including mailing, scanning, and copying for management and staff.
• Prepare and modify documents such as spreadsheets, correspondence, reports, drafts, memos, and emails.
• Assist in resolving administrative issues and provide responsive support to staff.

• Serve as personal assistant to the President/CEO, including management of various personal accounts.
• Assist with trust fund-related tasks and responsibilities.
• Maintain and update the President/CEO’s calendar daily.
• Assist with travel, meeting, and occasional event arrangements for leadership and staff.

• Purchase, receive, and maintain office supplies, ensuring availability of essential items.
• Act as joint point of contact (along with our in-house IT specialist) with our IT management company on technology-related issues.
• Coordinate with building maintenance supervisor for onsite maintenance requests.
• Coordinate lunch deliveries from caterers and manage cleanup afterward.
• Run errands and perform miscellaneous job-related tasks as needed.

• Log monthly accounts payable, assisting with ACH payments and mail checks as provided by the CFO.
• Deposit accounts receivable checks using electronic scanner in a timely manner.
• Code monthly credit card statements for accounts payable.

• Prepare and send outgoing mail and courier parcels.
• Update and maintain organization’s contact lists.
• Coordinate one large annual mailing, including printing, mail merge, and mailing logistics.
• Assist with planning, setup, and execution of occasional company events.

• Bachelor's degree required.
• Previous experience in office administration, executive support, or related role.
• Excellent time management skills and ability to multi-task and prioritize work in a timely fashion.
• Strong organization and planning skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Professional, dependable, highly responsive, and fostering strong interpersonal connections.
• Valid driver’s license and ability to run occasional errands.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power-Point).

Dobson | DaVanzo is an equal opportunity employer.