Accounts Payable Analyst

Town of Vienna

Fiscal Technician II
- Accounts Payable Analyst

Pay Grade 118:$65,322-$105,169

Behind every program, project, service, and purchase is a strong financial team helping keep things running smoothly. The Town of Vienna is looking for a detail-oriented and customer-focused Accounts Payable Analyst to join our Finance Department.

This position plays a key role in the Town’s Finance Department by supporting a wide range of purchasing and accounts payable activities that ensure transparent, compliant, and efficient stewardship of public funds. Core responsibilities include reviewing and processing invoices, vendor record keeping, preparing and issuing payments, monitoring purchase card activity, and ensuring all reviewed purchasing actions adhere to state and local procurement regulations.

Working as part of a collaborative finance team, this position routinely partners with colleagues across multiple Town departments: offering guidance, training, and day-to-day support to administrative staff involved in invoice or purchase card processing. The role serves as a central point of coordination between Finance, departmental personnel, and external vendors, ensuring consistent application of procurement standards and fostering strong working relationships that help maintain smooth financial operations.

The employee contributes to team efforts by assisting in annual reporting processes, including compiling financial data that informs budgeting, capital improvement planning, and audit preparation. This work requires sound judgment, independence, and flexibility, while also reinforcing shared financial controls and supporting the broader mission of the Town of Vienna’s Finance team to serve the public.

The purpose of this class within the organization is to perform a variety of moderate to complex clerical and accounting tasks, including auditing and customer service work.

This class works under general supervision, independently developing work methods and sequences.

Monday through Friday 8:00 AM - 4:30 PM

All new employees must satisfactorily complete a background check. A conditional offer of employment may then be made contingent upon the successful completion of a drug test.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional roles related to the type of work of the class as necessary.

Oversees the financial processing of transactions and management of accounts payable for the Town of Vienna. Duties include ensuring bills and vendor payments are paid promptly and accurately while adhering to departmental procedures and procurement guidelines.

Coordinates invoice activities with other departments, divisions and external agencies; monitors work progress. Acts as lead to Town-wide department administrative invoice processors giving guidance, training and support when needed.

Identifies vendors for electronic payments and initiates and guides setup.

Handles all payables record keeping, financial reporting and related records for financial audits.

Reviews travel vouchers and routes for payment.

Researches and resolves complicated account problems; addresses vendor concerns, troubleshoot billing discrepancies, responds to internal and external customer needs and solicits feedback from vendors and staff.

Processes and approves invoices for payment. Prepares vendor check payments and prepares files for electronic bill pay. Ensures accuracy and safeguards checks until mailed.

Prepares and files related taxes (such as quarterly sales and use tax; 1099’s), files unclaimed property annually, and prepares bank wire transfers and associated journal entries.

Reviews Town…