Talent Acquisition Coordinator

Overview

Do you excel at coordinating end-to-end recruiting in a fast-paced environment, working with ATS/HRIS platforms, and partnering with hiring managers and candidates—while comfortably traveling up to 30% during peak hiring seasons?

MBP is looking for a Talent Acquisition Coordinator to support our full recruitment lifecycle. The ideal candidate brings hands-on experience with ATS/HRIS platforms, recruiting coordination, and sourcing support, including experience staffing technical roles.

What You’ll Do:

Support the end-to-end recruitment lifecycle and serve as the primary point of contact for candidates, hiring managers, and the recruitment team. Manage and leverage applicant-tracking and recruiting systems to drive efficient processes and timely reporting. Partner with hiring managers to align recruiting priorities with business needs and facilitate a smooth onboarding experience. Coordinate across teams to maintain accurate records and support compliance and Affimative Action reporting.

Provide guidance to promote a positive candidate experience throughout the hiring process.

Responsibilities include:

• Coordinate the full recruitment process, including job postings, sourcing support, initial candidate assessments, interview scheduling, and candidate communication
• Support recruiting activities such as career fairs, industry events, and sourcing campaigns
• Facilitate pre-employment processes, including credential verification, background checks, reference checks, and offer coordination
• Maintain accurate, timely records in recruiting spreadsheets, ATS, and HRIS to support compliance, reporting, and Affimative Action requirements
• Prepare and manage recruitment-related correspondence, documentation, and onboarding materials
• Provide high-touch support to candidates and hiring teams to promote an excellent experience throughout the hiring process
• Coordinate recruitment projects and related services for supervisors, hiring managers, recruiting team members, and other stakeholders
• Escalate employee relations matters and potential issues to the Director of Talent Acquisition and Retention
• Maintain confidentiality of all personnel information
• Travel up to 30% with peak hiring in spring and early summer
• Collaborate with supervisors, hiring managers, recruiting team members, and business partners to align recruitment needs and priorities
• Perform other duties as assigned

Who We Are Looking For

Experience:

• Experience using applicant tracking systems (ATS), HRIS databases, and candidate sourcing tools
• Professional experience in talent acquisition, recruiting coordination, or organizational effectiveness
• Experience recruiting or supporting staffing for technical roles such as Engineers, Construction Inspectors, Project Managers, and Consultants
• Experience assisting with employee engagement or retention initiatives within a fast-paced environment

Education/Knowledge:

• Bachelor’s degree in Human Resource Management, Business Administration, or related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
• Employment law and recruitment laws preferred
• Familiarity with Construction Management, Engineering, or A/E/C industry terminology is a plus

Preferred

Certifications:

• SHRM-CP or PHR certification desired

Skills and Abilities:

• Strong organizational and time-management skills; able to prioritize multiple tasks with competing deadlines
• Exceptional attention to detail and accuracy in documentation and tracking
• Excellent interpersonal skills and relationship building with candidates, internal customers, and business partners
• Self-starter with high initiative; works with minimal supervision
• Excellent oral and written communication skills
• Analytical, troubleshooting, and problem-solving skills with the ability to set priorities in an ambiguous environment
• Identify and analyze problems, exercise independent judgment, innovate, recommend, and lead effective courses of action

Guidance/Responsibility:

• Individual contributor accountable for coordinating recruitment processes and related services
• Works independently within established guidelines and exercises sound judgment in…