Administrative Assistant

Client Intake & Support
∙Handle initial client inquiries and conduct client intake interviews.
∙Gather preliminary information from prospective clients.
∙Conduct conflict checks and open/update CRM files.
∙Request, collect, review, and organize client documents.
∙Ensure intake forms and required documentation are completed accurately.
∙Enter and maintain client information in the case management system.
∙Upload and organize documents within the firm's document management system.
∙Maintain accurate and up-to-date digital and physical client files.

Administrative Support
∙Provide general administrative support to lawyers and legal staff.
∙Manage calendars, schedule appointments, and coordinate meetings.
∙Send and respond to emails professionally.
∙Maintain records, track tasks, and provide support with day-to-day administrative activities.

Personal Assistant Support
∙Maintain the schedule for personal activities and appointments.
∙Add personal appointments to the personal calendar and block the time on the work calendar.
∙Ensure all necessary details and documents are available for upcoming appointments.
∙Send reminders for upcoming appointments.
∙Coordinate with service providers and other relevant contacts.

Qualifications
∙Previous experience as Administrative Assistant, Client Intake Assistant, or similar role.
∙Strong organizational and time management skills.
∙Excellent verbal and written communication skills.
∙Proficiency with Google Workspace, including Gmail, Google Docs, and Google Calendar.

∙
Experience with Clio Grow and Clio Manage.

∙
Experience with Click Up.
∙Strong attention to detail and ability to multitask in a fast-paced environment.
∙Ability to maintain confidentiality and handle sensitive client information.
∙Self-motivated, reliable, and able to work independently.

US Shift
Salary - 30-32k