Administrative Assistant

Job Description

• Coordinate internal and external meetings and help manage complex calendars
• Coordinate internal and external meetings and help manage complex calendars
• General office duties and coordination of team events
• Space planning for IG team
• Manage of multiple calendars
• Maintain office facilities and space planning for multiple teams and assist with new hire on-boarding
• Update team organizational charts & calendars
• Coordinate travel for the team
• Submit expense reports as needed
• Maintain schedules for meetings and conferences making adjustment based on dynamic priorities
• Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely fashion

• The ability and desire to handle and solve complicated logistical problems

• Regularly (2/3 of the time or more) sit for prolonged periods of time, talk, use hands and finger to grip, pinch, handle or feel objects, tools, or controls
• Occasionally (1/3 of the time or less) stand for prolonged periods

• Consolidate reports and material for executive meetings