Fleet Coordinator

The Fleet Coordinator plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability.

Responsibilities:

Fleet & Asset Administration:
Maintain accurate fleet and driver records in vendor/internal systems; manage vehicle/trailer registrations, assignments, transfers, and disposals; oversee fuel card programs, toll transponders, and asset upfitting orders

Compliance & Safety Management:
Ensure DOT/CDL compliance and recordkeeping; manage IFTA/IRP processes, 2290 renewals, and insurance renewals; oversee MVR programs, California regulatory compliance (CARB/DOORS), and accident investigations/claims documentation

Maintenance & Telematics Oversight:
Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics, GPS, and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions

Data Analysis & Reporting:
Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting; maintain driver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment

Cross-Functional Coordination:
Support vehicle rebranding projects, assist with M&A fleet integration, and act as a central point of contact for departments regarding fleet operations and driver needs

Qualifications:

High School degree;
Associates or Bachelor’s Degree preferred3+ years of fleet, transportation, equipment, safety, or operations experience

Experience with fleet management systems and telematics platforms

Demonstrated critical thinking and problem solving capabilities

Strong Microsoft Excel, Outlook, typing, and data reporting skills

An understanding of vehicle/equipment maintenance and repair processes

Experience effectively managing vendors and service providers

Excellent communication skills, with the ability to influence at all levels

An ability to multitask, determine priorities, and track all the details to closure

Preferred Qualifications:

Experience supporting diverse assets across multiple locations

Knowledge of FMCSA/DOT regulations and/or experience with DOT level fleets

Knowledge of CA CARB/DOORS programs

Experience with GPS, camera, and telematics systems

Experience administering LMS platforms

Familiarity with insurance claims administration

Construction, paving, or field service industry experience
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