Administrative Coordinator

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

We care for the well-being and safety of Louisiana's people.

Treating all people with dignity, compassion and respect, while providing services with integrity.

This position is located in Ville Platte, LA in the Lafayette Region Child Support Office in Evangeline Parish.

This is an essential administrative position which provides support to the core mission of the Department of Children and Family Services. The position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Child Support Enforcement Office. If you are driven, collaborative, and ready to make an impact, this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPTENCIES:

Selected

Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred

Competencies:

• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Valuing Inclusion: The ability to recognize, appreciate, and support the contributions, perspectives, and experiences of all individuals to improve outcomes across teams and organizations.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Assist Attorneys with case preparations
• Works independently on cases assigned and prepares appropriate legal pleadings, obtains signatures on various forms, and documents pertinent data
• Attends court and assists the attorneys, when requested
• Assists the CSE Manager and CSE Supervisors with clerical support
• Provides functional assistance to the clerical staff with budget preparations, human resources forms, vehicle maintenance, inventory, and purchasing.
• Supervises Administrative Coordinators and provides assistance and/or guidance on an as needed basis
• Serves as primary time administrator for payroll for the entire CSE office
• Performs related duties as assigned for the smooth operation of the Department

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, 3 or 4. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Compensation: The actual starting salary depends on the education and experience of the selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: This position is located in Ville Platte, LA in the Lafayette Region Child…