Student Records & Transfer Credit Spec - Prof PS

• Job Category Professional Staff
• Employee Type Professional Staff PS
• Required Degree 2 Year Degree
• Manage Others No

The Student Records and Transfer Credit Specialist performs duties related to the operations of the Registrar’s Office while supporting students, faculty, and staff in the implementation and maintenance of student records data and systems. This role serves as a direct resource for all front‑line Registrar’s Office staff and supports functions including, but not limited to, transfer credit evaluation and degree audit processes.

The position reports to the Registrar and works under the direction of the Assistant Registrars.

• Manage and maintain all aspects of the transfer evaluation processes; including evaluation of transcripts, standardized exams, maintenance of transfer equivalencies and related work.
• Provide assistance and information to students, general public, and departments regarding transferability of courses.
• Maintain working knowledge of all front‑line Registrar’s Office processes and provide support to front line staff.
• Assist with evaluation and calculation of NJCAA Athletic Eligibility.
• Assist with degree audit processes
• Maintain knowledge of university systems, resources, the University Catalog, and FERPA regulations.
• Assist with University student identification number validation.
• Provide technical support and training to the student functional areas in regard to University systems.
• Assist with regulated student data reporting and system testing and maintenance as needed.
• Participate in cross‑training within the Registrar’s Office as necessary.
• Work occasional evenings and weekends as required.
• Perform other duties as assigned.

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software and ability to operate general office equipment.
• Prior experience working with a University database is a plus; proficiency in Banner software desired.
• Ability to become proficient in multiple University Systems required.
• Ability to maintain confidential information.
• Must be team‑oriented, flexible, dependable and able to successfully multitask.

• Banner
• Banner Document Management System (BDMS)
• Degree Works
• TES – Transfer Evaluation System
• Slate

• Associate degree and related registrar or other university office experience considered.

This position requires good hearing, vision and manual dexterity skills for general office work including typing, filing, answering telephones, writing, the ability to sit or stand for extended periods, and occasionally requires lifting and moving heavy boxes.

Vincennes University (VU) is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972 Vincennes University does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.