District Finance Coordinator

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation
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The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance.

Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview
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The District Finance Coordinator at the Indiana Department of Transportation and reports directly to the District Finance Assistant Director and is responsible for a variety of finance-related duties detailed below.

• Serve as the District Superuser for Pay Wise: manage, authorize and troubleshoot Pay Wise transactions; develop and deliver Pay Wise training for district staff.
• Act as District Travel Coordinator & Trainer: advise on travel bookings/reimbursements, interpret IDOA travel policies, and resolve complex travel exceptions in coordination with Central Office.
• Acts as Employee Reimbursement Coordinator: monitors all employee reimbursements for program compliance, authorizes transactions in Pay Wise or Peoplesoft
• Invoice/workflow monitoring & escalation: monitor invoices through Pay Wise workflow, escalate blocked or exception items, and coordinate resolution with Central Office Finance.
• Codes district invoices based on knowledge of budgets, POs and historical account usage.
• Performs any other duties assigned to help achieve INDOT's goals and fulfill our mission.

The ideal candidate should posses practical knowledge in accounting fundamentals, understanding of month-end processes, and account reconciliations with the ability to identify and resolve complex account discrepancies and produce audit-ready work. Is able to translate policies and system details into clear training and guidance, de-escalate and resolve travel and finance issues, and maintain effective relationships with district staff, Central Office, and external partners.

Salary Statement
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The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Advise the supervisor of the status of all accounts.
• Assist management in the preparation of agency or program area budget requests.
• Develop and recommend implementation of new accounting methods and procedures pertaining to this positions’ area of responsibility.
• Advise program staff on accounting matters relating to specific program funding.
• Assist in the development and maintenance of general policies for a fiscal program.
• Coordinate use of the computerized accounting system for the program area.
• Certify the accuracy of financial records and accounts.
• Analyze and interprets financial statements and reports.
• Control the flow of appropriated funds.
• Reconcile complex discrepancies between accounts.
• Interact with, and respond to, state and federal audit representatives.
• Make necessary adjustments to close books.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

You must meet the following requirements to be considered for employment:

• Thorough knowledge of theories, principles, and practices of public accounting.
• Thorough…