District Finance Coordinator

Overview

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering opportunities across 60+ agencies. You will find competitive compensation, a robust benefits package, and a commitment to work-life balance, with the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package and outstanding work/life balance.

Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

The District Finance Coordinator at the Indiana Department of Transportation reports directly to the District Finance Assistant Director and is responsible for a variety of finance-related duties detailed below.

• Serve as the District Superuser for Pay Wise: manage, authorize and troubleshoot Pay Wise transactions; develop and deliver Pay Wise training for district staff.
• Act as District Travel Coordinator & Trainer: advise on travel bookings/reimbursements, interpret IDOA travel policies, and resolve complex travel exceptions in coordination with Central Office.
• Act as Employee Reimbursement Coordinator: monitor all employee reimbursements for program compliance, authorize transactions in Pay Wise or People Soft.
• Invoice/workflow monitoring & escalation: monitor invoices through Pay Wise workflow, escalate blocked or exception items, and coordinate resolution with Central Office Finance.
• Code district invoices based on knowledge of budgets, POs and historical account usage.
• Perform any other duties assigned to help achieve INDOT's goals and fulfill our mission.

The ideal candidate should possess practical knowledge in accounting fundamentals, understanding of month-end processes, and account reconciliations with the ability to identify and resolve complex account discrepancies and produce audit-ready work. The candidate should translate policies and system details into clear training and guidance, de-escalate and resolve travel and finance issues, and maintain effective relationships with district staff, Central Office, and external partners.

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Advise the supervisor of the status of all accounts.
• Assist management in the preparation of agency or program area budget requests.
• Develop and recommend implementation of new accounting methods and procedures pertaining to this position’s area of responsibility.
• Advise program staff on accounting matters relating to specific program funding.
• Assist in the development and maintenance of general policies for a fiscal program.
• Coordinate use of the computerized accounting system for the program area.
• Certify the accuracy of financial records and accounts.
• Analyze and interpret financial statements and reports.
• Control the flow of appropriated funds.
• Reconcile complex discrepancies between accounts.
• Interact with, and respond to, state and federal audit representatives.
• Make necessary adjustments to close books.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success: You must meet the following requirements to be considered for employment:

• Thorough knowledge of theories, principles, and practices of public accounting.
• Thorough knowledge of federal and state accounting laws, policies, and procedures.
• Thoroug…