Accounting Assistant (on site

Accounting Assistant (on site) (Administrative)

Worldwide Jet is a Premier on-demand FAA Part 135 charter operator. We operate year-round with an unwavering commitment to deliver an exceptional first-class experience to travelers and charter brokers alike.

Your role encompasses a wide range of essential duties that support the financial and operational success of Worldwide Jet. Responsibilities include but are not limited to:

• Accounts Management:
  Oversee accounts receivable and payable processes, ensuring timely payments and collections.
• Financial Reporting:
  Support monthly closings and prepare financial statements. Reconcile and maintain daily, weekly, and monthly reports.
• Client and Vendor Relations:
  Handle client, vendor, and team member communications as needed to ensure smooth transactions and account management.
• Transaction Tracking:
  Accurately enter daily transactions and journal entries, and audit client/vendor records.
• Invoicing and Statements:
  Create, review, and distribute invoices, account statements, monthly aircraft owner reports, and other financial reports as needed, ensuring accuracy and timeliness.
• Activity and Expense Review:
  Review aircraft activity folders, flight logs, and expense reports to ensure invoices are accurate and delivered to clients promptly.
• Fleet and Compliance:
  Maintain aircraft fleet subscriptions and service plans, ensuring compliance, accuracy, and correct billing.
• Administrative Support:
  Work closely with various departments, providing accounting and administrative assistance to foster a collaborative work environment.
• Confidentiality:
  Handle and protect confidential information with the highest degree of discretion and integrity.
• Training and Development:
  Gain a solid understanding of job responsibilities to assist in training new employees on best practices.
• Regulatory Compliance:
  Assist in tax preparation and filing to meet local, state, and federal regulations.
• Reconciliations:
  Reconcile bank statements and address discrepancies promptly.
• Call Handling:
  Answer incoming calls when necessary, assisting with inquiries and routing calls as appropriate.

• Strong, professional communication skills for interaction with internal and external vendors, pilots, maintenance technicians, and regulatory authorities.
• Ability to learn multiple accounting software platforms, primarily Quick Books.
• Proficient in Microsoft Office Suite.
• Detail-oriented with a high level of accuracy in record-keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
• Flexible mindset with the ability to adapt to changing priorities and operational requirements.
• Experience with processing expense reports, billing, invoices, payments and payroll.
• Proficiency in financial software applications (e.g., Quick Books).
• Familiarity with financial concepts such as debits, credits, and double-entry bookkeeping.
• Ability to work independently as well as part of a team.
• Strong analytical skills with the ability to interpret complex financial data.
• Team player who is open to constructive feedback and willing to learn new things
• Must be able to handle an atmosphere with quick turnaround and deadlines

TRAINING PROVIDED

• Medical Insurance - Options include HSA Base, HSA Plus, & PPO (No HSA)
• Dental Insurance
• Vision Insurance
• Telemedicine
• GAP Insurance
• Life and Voluntary Life Insurance

• 401K
• PTO
• Cell Phone Reimbursement