Accounting Specialist

We are seeking a dependable, detail-oriented Accounting Specialist I to support our Accounting Services team. This is an entry-level role for someone who enjoys routine, accuracy, organization, and working through detailed information in a deadline-driven environment. You will help with billing, account updates, customer inquiries, past-due follow-up, and other day-to-day accounting support tasks.

This role is a strong fit for someone who is comfortable with numbers, enjoys working in Excel, communicates professionally, and wants to build experience in accounting within a friendly, team-oriented company. Exceptional attention to detail, organizational, time management and communication skills are a must.

• Collect and review information needed to calculate accounts receivable items, including discounts, postage, shipping amounts, and related details.
• Check sales lines for accuracy and process shipped orders in the accounting system.
• Prepare and issue customer invoices through appropriate channels.
• Update accounting records as new information becomes available.
• Follow up periodically on past-due accounts.
• Respond to client inquiries in a professional and helpful manner.
• Research, reconcile, and help correct discrepancies related to client questions or account details.
• Assist with month-end closing activities.
• Maintain accurate files and documentation in line with company procedures and accepted accounting practices.
• Use Microsoft Office, including Excel, to support daily accounting tasks and reporting.

• High school diploma or GED equivalent required.
• Proficiency with Microsoft Office, especially Excel; intermediate Excel skills are preferred.
• Accurate 10-key skills and comfort working with numbers.
• Ability to perform basic math quickly and accurately, including percentages, fractions, addition, subtraction, multiplication, and division.
• Strong attention to detail, organization, time management, and follow-through.
• Professional written and verbal communication skills.
• Ability to read, understand, and follow written instructions and procedures.
• Ability to learn internal systems and knowledge resources used for daily work.
• Ability to work independently and as part of a team in a dynamic office environment.
• Prior experience in accounting, accounts payable, accounts receivable, or bookkeeping is preferred, but not required.

• Ability to push, pull, lift, or carry supplies and work-in-progress materials of approximately 15-20 pounds as needed.
• Ability to bend, kneel, walk, stand, and use carts, stepstools, or rolling ladders to access supplies or materials in storage rooms or production areas.
• Ability to maintain visual focus for extended periods, with or without corrective lenses, while completing computer-based work.

• Full-time schedule:
  Monday through Friday, 8:30 a.m. to 5:00 p.m.
• Overtime may be required on weekdays or weekends during business needs or peak periods.
• Competitive hourly wage with opportunities for advancement.
• Medical, dental, and vision insurance based on length-of-service eligibility.
• Retirement plan with company match based on length-of-service eligibility.
• Paid sick leave and annual leave based on length-of-service eligibility.
• Partial paid holidays based on length-of-service eligibility.