Accounts Payable​/QBO Specialist

Accounts Payable Specialist

Reports To:

Director of Operations

Schedule:

Monday–Friday (9:00 AM start);
Minimum 38 hours per week

Location:

Office-based

• Invoice & Payment Processing:
  Handle invoices and credit memos; enter data into Quick Books Online in a timely, accurate manner.
• Discrepancy Resolution:
  Reconcile "3-way matches" (Purchase Order vs. Packing Slip vs. System Data) to resolve exceptions.
• Vendor Management:
  Maintain supplier records, reconcile monthly statements, and communicate via phone/email to resolve account issues.
• Digital Integration:
  Navigate supplier portals and utilize Electronic Data Interchange (EDI) to retrieve invoices and record payments.
• Reporting & Closing:
  Perform account reconciliations and assist the leadership team with month‑end closing procedures.

• Experience:
  
  1–3 years in Accounts Payable or a related financial role.
• Technical
  
  Skills:
  
  Proficiency in Quick Books Online and Microsoft Office Suite.
• Soft Skills:
  
  High level of discretion, strong multitasking abilities, and excellent interpersonal communication.
• Physical Demands:
  Ability to sit for long periods, high finger dexterity for data entry, ability to lift 50 lbs, and adaptability to various weather conditions (if assisting in field/warehouse areas).