Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Company: Northeastern Air Quality

Location: Virginia Beach, Virginia, United States

Employment Type: Full-Time

Salary: $55 - $65 per hour

Northeastern Air Quality is a dedicated provider of services focused on improving air quality for both residential and commercial clients. With expertise in environmental consulting, testing, and assessment, we deliver solutions that promote healthier air standards. We are currently seeking a meticulous and highly organised Accounts Payable Specialist to join our finance department. This is a full-time position based in our Virginia Beach, Virginia office.

The successful candidate will play a crucial role in managing our accounts payable function, ensuring the accuracy of our financial records and maintaining positive relationships with our suppliers.

• Process and verify a high volume of supplier invoices, ensuring accuracy and appropriate authorisation.
• Prepare and execute timely payment runs via electronic transfers and other payment methods.
• Conduct regular reconciliation of supplier statements, promptly investigating and resolving any discrepancies.
• Maintain organised and accurate digital and physical records of all accounts payable transactions.
• Assist the finance team with month-end closing activities and the preparation of financial reports.
• Serve as the primary point of contact for all supplier enquiries regarding invoices and payment status.
• Ensure strict compliance with company financial policies, procedures, and internal controls.

• Proven experience in an accounts payable or a similar finance-focused role.
• A solid understanding of core accounting principles and accounts payable processes.
• Proficiency in accounting software and the Microsoft Office Suite, with strong skills in MS Excel.
• Exceptional attention to detail and a high level of accuracy in data entry and financial management.
• Excellent organisational and time-management skills, with a proven ability to meet deadlines.
• Strong communication and interpersonal skills, with the ability to liaise effectively with suppliers and internal teams.
• A degree or professional qualification in Accounting, Finance, or a related discipline is desirable but not essential.