Payroll & Billing Coordinator Job Virginia Beach area,Virginia USA,Accounting

Job Summary

Join Day & Zimmermann as a Payroll & Billing Coordinator
, where you’ll play a vital role in ensuring accurate and timely customer invoicing coupled with comprehensive support for various accounting functions.

This position integrates payroll processing, accounts receivable support, and detailed financial reporting to contribute to the organization's operational success. Your expertise will facilitate seamless transactions that strengthen customer trust and enhance internal financial workflows.

As part of the Customer Processing division and Corporate Finance, Strategy, & Corporate Development business unit, you will engage with cross-functional teams and external vendors to maintain precise financial records, ensuring compliance with contract requirements and internal policies. Your role is crucial to sustaining smooth financial operations within our dynamic corporate environment.

By joining our team, you will find opportunities for personal growth and professional development within a supportive and collaborative culture, committed to excellence and innovation in financial management practices.

As the Payroll & Billing Coordinator, here's the work you’ll do:

Accurately process and reconcile billing reports aligned with contract stipulations, ensuring that all invoicing documentation is complete and distributed in a timely manner.
Collect and systematically enter employee timekeeping data into the ERP system, managing payroll distribution including paper checks, and promptly resolving any payroll-related inquiries.
Address and resolve accounts receivable discrepancies caused by billing errors by effectively collaborating with relevant departments and external stakeholders.
Provide responsive assistance and support to site operations as required, ensuring adherence to fiscal policies and procedures.
Generate and deliver comprehensive reports and fulfill ad hoc financial requests to support business needs and enhance decision-making processes.
Uphold the highest standards of data privacy and security by meticulously administering policies, maintaining confidentiality of customer and employee information, and implementing prompt breach notification protocols when necessary.

This role is for you if you have these skills:

Foundational understanding of payroll and billing principles within contractual frameworks, ensuring precise compliance with relevant guidelines and standards.
Proficient use of Microsoft Office suite, particularly robust skills in Microsoft Excel for data analysis, financial calculations, and reporting purposes.
Strong interpersonal and communication skills to effectively liaise with vendors, employees across multiple levels, and various departments to facilitate smooth financial operations.
Ability to quickly learn and proficiently utilize SAP or comparable enterprise resource planning systems to manage financial transactions and data entries.
Exceptional attention to detail with the capacity to multitask, prioritize responsibilities, and meet stringent deadlines while maintaining accuracy in numerical data and documentation.

And if you have these qualifications:

High School Diploma or equivalent General Education Degree (GED) as a minimum educational qualification.
Associate's Degree in Accounting or a closely related discipline is preferred, highlighting foundational accounting knowledge.
A minimum of two years of relevant experience in accounting assignments where practical exposure to payroll and billing operations has been gained.
Previous payroll and billing experience is highly desirable, emphasizing familiarity with payroll processing cycles and billing reconciliation

In compliance with this state's pay transparency laws, the salary range for this role is $52,160 - $78,240. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

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