Accounts Payable Clerk

Job Description

The Accounts Payable Clerk performs a variety of accounting support tasks focused on the accurate and timely processing of high-volume vendor payments. This role ensures invoices are coded, entered, and paid in compliance with internal controls and accounting policies, while maintaining precise records and supporting month-end financial activities.

Responsibilities

+ Ensure accurate and timely payment of invoices for non-trade vendors in accordance with established policies and procedures.

+ Code, batch, and enter approved invoices into Microsoft Dynamics GP in the correct accounting period while adhering to the internal control structure.

+ Review invoices in Concur to confirm accuracy, proper coding, and appropriate approvals.

+ Verify balances and perform checks to ensure the accuracy of accounts payable reports.

+ Match invoices to checks and prepare payment packages for review and approval.

+ Mail checks and file copies in an organized and timely manner to maintain complete payment records.

+ Process payments while verifying case rates and confirming proper approvals for freight and fuel charges.

+ Handle vendor calls professionally, research discrepancies, and resolve issues related to invoices and payments.

+ Prepare monthly journal entries and accruals as needed to support accurate financial reporting.

+ Apply internal controls and compliance standards consistently to safeguard financial integrity and reduce risk.

+ Collaborate with team members and other departments to support shared goals and smooth accounts payable operations.

+ Manage time and workload effectively to meet deadlines in a high-dollar, high-volume processing environment.

Essential Skills

+ At least 3 years of accounts payable experience, including hands-on responsibility for invoice processing and vendor payments.

+ Strong understanding of the full accounts payable process with a high level of attention to detail and accuracy.

+ Basic proficiency in Microsoft Excel, including the ability to work with spreadsheets and perform fundamental data tasks.

+ Experience using pivot tables and VLOOKUP functions in Excel to analyze and reconcile data.

+ Proficiency with Microsoft Dynamics GP for entering, coding, and managing invoices and payments.

+ Ability to follow internal control procedures and compliance requirements consistently.

+ Strong organizational and time management skills to manage structured workflows and competing priorities.

+ Effective written and verbal communication skills for interacting with vendors and internal stakeholders.

+ Dependability and reliability in meeting deadlines, maintaining attendance, and producing high-quality work.

+ Demonstrated ethics and integrity, including protecting confidential information and acting with fairness and professionalism.

+ Technical proficiency in accounting support functions required to perform role responsibilities accurately and efficiently.

Additional

Skills & Qualifications

+ Experience working with AI tools or automation solutions to improve efficiency in accounting or accounts payable processes.

+

Experience with ERP implementation projects, particularly related to accounts payable or financial systems.

+ Ability to collaborate effectively with others, valuing diverse perspectives and contributing positively to team outcomes.

+ Adaptability to changing priorities, business needs, and systems while maintaining productivity and quality.

+ Strong interpersonal effectiveness, including building trusting working relationships and adapting communication style to different audiences.

+ Ability to identify risks in processes and support operational integrity through adherence to controls and policies.

Work Environment

This role operates in an office-based environment with a standard weekday schedule, typically Monday through Friday from 8:30 a.m. to 4:30 or 5:00 p.m., depending on lunch duration. There is an opportunity to leave at 4:00 p.m on certain days as workload permits. The position supports processing of a high dollar volume of payments, approximately $10 million per month, requiring consistent focus and accuracy.

Work is performed using Microsoft Dynamics GP, Excel (including pivot tables and VLOOKUP), Concur, and other ERP-related tools. The environment emphasizes structured workflows, adherence to internal controls, and collaboration with accounting and finance team members in a professional setting.

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

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