Office Administrator​/Bookkeeper Virginia , VA

Office Administrator/Bookkeeper

We are looking for an Office Administrator/Bookkeeper to support daily operations in our office. This role blends front-office coordination with bookkeeping support, helping create a smooth experience for clients while keeping records organized and accurate. The ideal candidate is comfortable managing administrative priorities, handling sensitive information with discretion, and supporting accounting workflows in a client services setting.

Responsibilities:

• Oversee day-to-day office activities to maintain an efficient, organized, and well-run workplace environment.
• Coordinate calendars, appointments, and internal administrative tasks to keep team operations running smoothly.
• Welcome clients and respond to routine inquiries with a courteous, service-focused approach.
• Assist with onboarding new clients by collecting, organizing, and tracking required documentation.
• Assemble and review client materials to confirm information is complete, accurate, and presentation-ready before internal use.
• Maintain both digital and paper records with strong attention to accuracy, accessibility, and confidentiality.
• Perform bookkeeping support duties such as entering financial data, updating records, and completing basic reconciliations as needed.
• Communicate with clients about document needs, timelines, and general administrative processes to help keep engagements on schedule.
• Provide organized support to accounting staff by preparing files and financial documentation for review.
• Monitor office supply levels and arrange purchases to support ongoing business needs.