Administrative Assistant - Human Resources

Administrative Assistant - Human Resources

Job Number: 260002IR

Primary

Location:

United States-Virginia-Virginia Beach

Organization: NEXCOMHQ

Pay Range: $19.25 + based on experience

Job Summary:

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities. Duties and responsibilities include:

• Reporting directly to the Head of a large NES Activity or a NEXCOM Group Division VP SVP
• Conducting projects in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information
• Using a variety of word processing, spreadsheet, database, and graphics computer software
• Preparing reports, charts, slides, etc. for use by senior management in reviewing, monitoring operations, and making operational decisions
• Receiving and reviewing incoming correspondence, routing to appropriate person for action or preparing draft response
• Ensuring actions and replies are completed within established time frames
• Preparing a variety of correspondence, reports, etc. from rough draft or on own initiative, ensuring work products are clear, complete, and correct and conform to applicable procedures
• Screening requests for meetings or briefings for the senior management
• Arranging meetings including space, time, and staff representations
• Assembling background materials required for meetings and agenda items
• Maintaining division records, logs, manuals, and other references
• Arranging travel as required
• Planning and maintaining travel schedules, preparing travel orders and claims
• Ordering, tracking, and reporting expenses, expenditures, payroll, office supplies, travel, etc. against budget
• Receiving visitors and telephone calls
• Treating customers both internal and external with respect and courtesy
• Performing responsibilities tactfully and diplomatically
• Performing timekeeping functions
• Performing other related duties as assigned

General

Experience:

3 years of experience performing general clerical duties such as filing, typing, copying, binding, scanning, greeting or assisting visitors, answering phone calls, processing expenses sheets or invoices, etc. OR Substitution of education for experience: 1-year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4-year bachelor’s degree of general experience.

Specialized

Experience:

1 year of experience performing administrative duties for one or more management professionals such as preparing reports, charts, or slides for presentational purposes using word processing, spreadsheet, database, and/or presentational software, taking accurate minutes of meetings, organizing travel arrangements, managing appointments, writing letters or emails on behalf of managers, maintaining computer or manual filing systems, coordinating equipment repairs, etc.

Schedule:

Flexible (0 - 19.5 hours)

Unposting Date:
Aug 10, 2026, 3:59:00 AM