Admin Office Associate II

General Responsibilities

The position is responsible for providing administrative clerical support to a director and ensuring the overall smooth operation of an office. The position may coordinate the work of other clerical and/or classified personnel.

• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize pertinent data as needed and input into usable form utilizing word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

• Develop complex correspondence, reports, minutes, lists, forms, tables, memorandums, etc.
• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize pertinent data as needed and input into usable form utilizing word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

Thorough knowledge of commonly accepted business practices; ability to organize and assist in a wide variety of projects; ability to answer inquiries and assists the general public in a courteous manner; advanced knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to supervise a small group of clerical/secretarial personnel possessing a wide variety of skills;

ability to understand complex oral and written instructions.

Required:

High school diploma or GED. Extensive secretarial experience.

A comparable amount of training and experience maybe substituted for the minimum qualifications.

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally.

Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Regular and reliable attendance is an essential function of this position.

Laura Silverman

Full Time

From/To

$22.13-$32.28

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

U12

1.000

School Yr

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Hourly rate range: $22.13-$32.28

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U12