Senior Administrative Coordinator

Senior Administrative Coordinator

We are seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive administrative and operational support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day-to-day operations, coordinating complex schedules and events, and managing a variety of administrative projects.

The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality.

• Provide administrative support to senior executives and departmental leadership.
• Manage complex calendars, scheduling priorities, and meeting logistics.
• Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
• Prepare and organize meeting agendas, presentations, reports, and supporting materials.
• Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
• Maintain databases, spreadsheets, presentations, and other departmental files and records.
• Compile information and prepare departmental reports and presentations.
• Track departmental budgets, process invoices, and submit expense reports.
• Coordinate executive schedules and ensure priorities are effectively managed.
• Lead the planning and execution of company events, meetings, and special projects.
• Ensure administrative processes are completed in accordance with company policies and procedures.
• Provide guidance and coordination support to other administrative staff as needed.

• High School Diploma or GED required.
• Minimum of 6 years of administrative support experience, preferably supporting executives or multi-person departments.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.

This position operates in a professional office environment and routinely uses standard office equipment, including computers.