Part-Time Executive & Administrative Assistant

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Part Time Virginia Beach, VA, US

8 days ago Requisition

Salary Range: $22.00 To $26.00 Hourly

Company: The Washington Group
Companies Supported: Global Cleaning Services Corporation, Refresh Cleaning LLC, 4U Supplies, Inc.
Department: Executive / Administration
Reports To: Chief Executive Officer (CEO)
Employment Type: Temporary, Part-Time, Onsite
Hours: Approximately 15-25 hours per week
Assignment: Initial 90-day temporary assignment, with potential for extension or permanent employment based on business needs and performance

Pay:$22-26 per hour, based on experience

The Washington Group is seeking a highly organized, proactive, and detail-oriented Executive & Administrative Assistant to provide direct administrative and project coordination support to the Chief Executive Officer.

This position will serve as an administrative extension of the CEO, helping organize priorities, manage follow-up, coordinate meetings and projects, and ensure important deadlines, assignments, and commitments do not fall through the cracks.

The ideal candidate is someone who can anticipate needs, keep multiple priorities organized, communicate professionally with a variety of stakeholders, and independently follow through on assigned tasks.

This is not a receptionist position or a department-management position. The primary purpose of this role is to provide direct administrative, organizational, and project coordination support to the CEO.

• Manage and organize the CEO's calendar, meetings, appointments, and scheduling priorities.
• Coordinate meetings with managers, employees, vendors, clients, and outside professionals.
• Prepare agendas, meeting materials, presentations, reports, and other documents as requested.
• Prepare the CEO for upcoming meetings, deadlines, appointments, and commitments.
• Take meeting notes and maintain clear action-item lists.

• Maintain a centralized CEO task, project, and follow-up tracker.
• Track outstanding assignments, deadlines, commitments, and deliverables.
• Follow up with responsible individuals regarding outstanding items.
• Identify overdue or pending items and bring them to the CEO's attention.
• Assist with coordinating company projects, special initiatives, and executive priorities.
• Maintain organized documentation related to projects and assignments.
• Help ensure projects and commitments move forward according to established timelines.

• Organize executive files, documents, reports, spreadsheets, and other business information.
• Prepare and maintain spreadsheets, reports, presentations, forms, and other administrative materials.
• Assist with compiling information and preparing materials for leadership and management meetings.
• Conduct research related to vendors, services, business opportunities, community initiatives, and other topics as assigned.
• Assist with special administrative projects and company-wide initiatives.
• Provide general administrative support wherever needed to help the CEO remain focused on higher-level responsibilities.

• Coordinate professional communications on behalf of or at the direction of the CEO.
• Communicate with managers, employees, vendors, clients, community organizations, and outside professionals as needed.
• Follow up on requests and assignments and communicate status updates appropriately.
• Help ensure important information is communicated accurately and in a timely manner.
• Maintain professionalism and confidentiality when handling sensitive business and employee…