Purchasing Assistant

Job Description

Job Description

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* Purchasing Assistant — Residential Construction
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We are seeking a detail-oriented, organized Purchasing Assistant to support our Purchasing Manager and help keep our residential construction projects on schedule and within budget. This role is ideal for someone with construction knowledge who enjoys working independently, managing competing priorities, and improving day-to-day processes.

• Maintain and update pricing for contract option sheets, upgrades, and internal cost spreadsheets.
• Collect and enter updated pricing from subcontractors and vendors.
• Assist with preparing and updating budgets for house plans and neighborhoods.
• Maintain material takeoff lists and calculate option-upgrade pricing using established formulas.
• Update subcontractor scope-of-work and specification sheets.
• Maintain subcontractor and vendor records in our web-based construction program.
• Request and track current insurance certificates from vendors and subcontractors.
• Prepare and send bid requests; follow up on phone and email inquiries.
• Issue purchase orders to vendors and subcontractors.
• Update and maintain contract selection templates.
• Help manage vendor rebate programs and support Design Center operations.
• Research new materials, vendors, and subcontractors.
• Provide general administrative support to the Purchasing Manager.

• Construction industry knowledge or relevant residential construction experience.
• Strong attention to detail, proofreading, organization, and follow-through.
• Ability to take direction, work independently, and use sound judgment.
• Strong critical-thinking, multitasking, and prioritization skills.
• Initiative to learn new processes and contribute ideas that improve efficiency and productivity.
• Professional communication skills by phone and email.
• Proficiency with Mac OS, email, Excel, Word, and Quick Books.
• Ability to build Excel spreadsheets from scratch and calculate pricing using formulas.

You will be a key part of the purchasing function, helping our team make informed buying decisions, maintain accurate project costs, and build strong relationships with the subcontractors and vendors who support our homes.

We are a family owned construction and development company. We focus on historic architecture and building places of meaning. We also want to make sure that we have a good work life balance...