Assistant Convention Center Manager-Sales #JR

Virginia Beach is a diverse, vibrant, appealing community with a dynamic year-round tourism economy that serves the needs of local residents and visitors alike. The Virginia Beach Convention & Visitor’s Bureau develops and promotes Virginia Beach as a first-class, year-round destination that contributes to the quality of life and a diverse local economy. The Virginia Beach Convention Center facilitates successful experiences by offering a full range of high quality services and amenities for conventions, professional trade shows, consumer shows and community events.

• Standard Office
  
  Hours:
  
  Monday – Friday 8:00 am – 5:00 pm however, work schedule will vary based upon event activity and will include days, nights, weekends, and holidays.
• Assist the Convention Center Manager in the overall management and supervision of the Virginia Beach Convention Center (VBCC)
• Serve as a duty manager overseeing all logistics to ensure the venue is meeting or exceeding all stakeholder expectations with respect to the facility and services being provided.
• Assist in being the primary point of contact and managing large events at VBCC
• Assist in being the primary point of contact and managing the booking and scheduling of events at VBCC
• Supervise the sales and marketing, booking and management of events at the VBCC
• Coordinate event services with VBCC business and operations departments
• Supervise City and contracted staff and services
• Meet with clients to provide information on facility services and advise clients regarding laws, rules and regulations relative to operations of various events
• Accurately communicate event and operational information to staff while ensuring delivery of quality services to customers
• Manage Momentus event management system as a power user to ensure event related information is entered accurately and timely
• Negotiate agreements with facility users
• Prepare contracts and manage collection of client contract documents
• Review and approve settlement reports for all completed events; review written reports on both operations and event related incidents
• Assist in the preparation and monitoring of the operating budget
• Supervise the hiring, scheduling and training of full time and part time staff and oversee contractual staff
• Provide leadership and supervision of marketing strategies for programs, events and services by coordinating with the Convention and Visitor Bureau’s Marketing and Communications Team and the VBCC’s exclusive food & beverages services provider
• Foster a good relationship with safety agencies such as VBPD, VBFD, EMS, Fire Marshal’s Office and Health Department. Ensure the VBCC’s emergency plan is continually revised and updated
• Write scope of work documents, secure contractors through municipal RFP process and act as contract administrator for contracted services (Audio Visual, Supplemental Event Staffing, Security, Medical, Law Enforcement and Telecommunications)
• Coordinate event schedules and related activities with the adjacent Virginia Beach Sports Center
• Serve on department and City-wide teams as industry representative

• Experience managing a sales team within an Event Venue Management Environment
• Experience managing an event services team within an Event Venue Management Environment

• Experience booking and scheduling database software and other available resources to accurately forecast and monitor revenues and expenses to help prepare the venue’s annual operating budget.
• Experience proficiently managing the use of venue booking database software ensuring that all useful and accurate information is captured and disseminated to staff and clients in a timely manner.
• Experience serving as the administrator…