Accounting AP Specialist

Accounts Payable Specialist

Chesterfield County Accounting Department provides services for Chesterfield County government departments and Chesterfield County Public Schools. We help them fulfill their missions by using efficient, innovative, and flexible means to deliver the highest quality products/services possible. We work together as professionals dedicated to the growth, development, and success of each other and the County. We would love to have you join our team!

As an Accounts Payable Specialist in the Accounting Department, you will be responsible for auditing, analyzing, and processing payment requests to ensure accurate and timely payments in compliance with County policies and procedures. This role supports departments, schools, and suppliers by resolving payment issues, maintaining accurate financial records, and ensuring the greatest return on County funds through proper payment and timing.

You will be responsible for:

Payment Processing & Compliance

• Through direct data entry and business process workflows audit, analyze, and process payment requests to ensure accuracy, completeness, and policy compliance
• Compare supplier invoices to purchase orders and electronic receipt of goods/services
• Verify required approvals and authorization

Problem Solving & Resolution

• Provide guidance and support to departments, schools, and suppliers regarding payment inquiries
• Process voided checks and stop payments
• Research and resolve budget check (BC) and matching exceptions
• Investigate past-due balances and unapplied payments
• Reconcile supplier statements with the Accounts Payable system to ensure accuracy and completeness

Here's What You Need:

High school diploma or GED required, along with a basic understanding of generally accepted accounting principles (GAAP). A minimum of two years of general business experience, preferably in an accounting environment and two years of accounts payable experience with enterprise resource planning (ERP) systems (e.g., Workday, SAP, Oracle), or an equivalent combination of training and experience.

Ability to work in a fast-paced, deadline-driven environment and demonstrate strong interpersonal, oral, and written communication skills, excellent customer service, and strong computer proficiency, including Microsoft Office. Strong analytical, decision-making, and problem-solving abilities are required, along with the ability to communicate effectively at all levels of a complex organization.

Experience in public-sector or governmental accounting, as well as experience with Workday ERP and Microsoft SharePoint, is a plus. Pre-employment drug testing, an FBI criminal background check, and education/degree verification are required.

Real Talk:

A successful candidate will be a motivated self-starter requiring minimal supervision with strong organizational, communication, and customer service skills; possess the ability to work on multiple tasks simultaneously, completing work timely and meeting deadlines as part of a team and independently. Additionally, the candidate will be eager to learn, seeking opportunities to grow professionally.

If you are interested in a challenging and rewarding position where you become an expert in supporting Chesterfield County's accounts payable business processes, then this is the position for you. We work hard to achieve our mission and value work-life balance through paid time off and flexible work schedules. We offer a competitive compensation and benefit package, including the Virginia Retirement System defined benefit plan.

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion