Fiscal Tech

Job Description

Provide financial support and services to include maintaining, calculating, researching, validating, and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents.

Respond to questions from VDOT staff and contacts.

• Accounts Payable: Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy.
• Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivable policies and procedures. Receive, review, and perform data entry for accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret nVIsion reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines and schedules.
• Administrative Duties: Assist with special projects, opening and distributing mail, or serve as a receptionist as assigned.
• Administrative Support: Provide fiscal and accounting technical support to Districts and Divisions. Respond to requests for financial documents, project reports, and stored documents. Assist team with other duties as assigned.
• Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between systems. Maintain reports, records, and other supporting documents. Research and correct errors to resolve discrepancies.
• Inventory Data Processing: Demonstrate knowledge of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions against the IMS daily activity register. Perform data entry of physical counts, ensure proper signatures, and research discrepancies. Maintain, purge, and dispose of files as scheduled.
• Policies and Procedures: Maintain and apply knowledge of state and VDOT policies related to financial program areas.
• SPCC Direct Charge and Procurement: Demonstrate knowledge of agency procurement and small purchase charge card policies. Prepare requisitions and purchase orders. Receive, verify, and reconcile cardholder SPCC packages, reviewing charges for accuracy. Ensure documentation approvals and SWAM paperwork. Research discrepancies and prepare financial reports.
• Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance policies. Review charges, ensure documentation approvals, and research discrepancies. Prepare financial reports.
• Travel: Demonstrate knowledge of agency travel policies. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges, ensure documentation approvals, and research discrepancies.

• Ability to accurately and efficiently perform data entry into computerized financial systems.
• Ability to analyze and interpret financial data.
• Effective oral and written communication with internal and external customers; ability to work independently or as part of a team.
• Ability to interpret and apply basic policy, procedures, and implement changes.
• Ability to maintain orderly and accessible files, purging and disposing of files per retention guidelines.
• Ability to perform duties with some degree of difficulty.
• Ability to prepare financial reports and run queries.
• Ability to report during emergency operations.
• Ability to work as part of a team.
• Knowledge of Financial Management Systems.
• Knowledge of accounts payable and accounts receivable.
• Basic accounting and business principles sufficient to monitor and analyze data with basic policies.
• Office practices and procedures knowledge.
• Basic math calculation skills.
• Proficiency in computers and software, including automated inventory software and Microsoft Office.

• Effective communication, both oral and written, and teamwork abilities.
• Emergency reporting ability.
• Experience interpreting and applying basic policy and implementing changes.
• Experience performing data entry in automated financial systems.
• Experience preparing financial reports and running queries.
• Experience with file management, including purging and disposal per retention guidelines.
• Basic accounting and business principles knowledge for monitoring and analysis.
• Office and program support activities experience.
• Basic math skills.
• Computer and software proficiency, including…