Payroll Manager

NOVA Parks is seeking a full-time Payroll Manager to join our Finance and Accounting Department. This position is responsible for the complete administration and processing of in-house payroll, ensuring timely and accurate compensation for full-time, part-time, and seasonal employees across multiple park locations.

The Payroll Manager performs all aspects of the bi-weekly payroll cycle using Microsoft Dynamics GP with data from UKG Timekeeping managed by HR, including payroll processing, payroll accounting, tax reporting, regulatory compliance, reconciliations, year-end reporting, and maintenance of payroll records. This position serves as NOVA Park’s payroll subject matter expert and works closely with Human Resources, Accounting, Accounts Payable, and external agencies to ensure compliance with federal, state, and local payroll regulations as well as Generally Accepted Accounting Principles and Governmental Accounting Standards Board requirements.

The ideal candidate is highly organized, analytical, customer-service oriented, and committed to maintaining confidentiality while providing exceptional payroll services to approximately 150 full-time employees and a large seasonal workforce.

Candidates will be successful in this position if you are an accountant with an understanding of debits, credits, and financial statements and data management with experience in processing payroll in electronic accounting software, and exhibit strong attention to detail, organization skills, including ability to prioritize, communicate, and multitask while working efficiently under deadlines.

Hiring Salary Range: $90,000 - $100,000

• Perform complete in-house bi-weekly payroll processing for full-time, part-time, and seasonal employees.
• Review payroll edit reports, exception reports, and audit listings to verify payroll accuracy prior to processing.
• Using UKG Timekeeping reports validate and reconcile approved hours to payroll registers. Note, Payroll master files including employee earnings, deductions, tax with holdings, direct deposit information, and payroll records are maintained by HR in UKG.
• Ensure all employee pay, leave balances, overtime, bonus pay, holiday pay, and other earnings are processed accurately.
• Process direct deposits, manual checks, create payroll run and post accounting entries for payroll adjustments, and payroll corrections.
• Process child support payments online and mail garnishments and levies each pay period.
• Balance payroll registers and reconcile payroll totals prior to posting payroll to the general ledger.
• Maintain payroll security and confidentiality in accordance with applicable laws and Authority policies.

• Prepare and post bi-weekly payroll journal entries to the general ledger.
• Record wages, employer-paid benefits, payroll taxes, employee with holdings, accrued liabilities, and related payroll transactions.
• Prepare month-end and fiscal year-end payroll accruals, including salaries, wages, payroll taxes, compensated absences, and related liabilities.
• Reconcile payroll subledger balances to the general ledger. Create adjusting journal entries if needed.
• Perform monthly, quarterly, and annual payroll account reconciliations.
• Prepare external audit requests related to payroll.

• Prepare, reconcile, and file all required federal, state, and local payroll tax returns.
• Prepare and submit quarterly Forms 941 and related payroll tax filings and remittances.
• Prepare state unemployment tax reports (SUTA), Virginia Employment Commission filings, remittances and other required payroll reports.
• Prepare monthly state withholding returns and ensure timely tax deposits.
• Monitor payroll tax law changes and implement required system or procedural updates.
• Coordinate payroll tax payments with Accounts Payable and ensure timely remittance.

• Prepare annual payroll reconciliations.
• Generate and distribute Forms W-2 to the Fed, states and employees.
• Prepare and file Forms W-3, VA-6, VEC-20, and other required year-end payroll reports.
• Coordinate payroll year-end balancing and reconciliation with general ledger balances.
• Complete payroll calendar year roll-forward activities within Microsoft Dynamics GP

• Maintain payroll tables, deduction codes, earnings codes, tax rates, and payroll configuration within Microsoft Dynamics GP. Setup new pay, benefit, deduction codes and taxability in GP.
• Coordinate the payroll interfaces with HR between UKG Timekeeping and Microsoft Dynamics GP.
• Test payroll system updates, patches, and enhancements.
• Identify opportunities to improve payroll processing efficiency through technology and process improvements.
• Assist in implementation of payroll-related system enhancements and software upgrades.

• Forward correspondence to HR to respond to employee payroll questions regarding pay, deductions, taxes, direct deposit, and leave balances.
• Work…