Lead Accountant; Grants

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description:

The Lead Accountant provides extensive and complex technical accounting for the fiscal management offederal, state, and local grants. This position assumes daily responsibilities and operation of the Grants Office asneeded if Grants leadership is out of the office.

Job Description:

Essential Job Functions :

Reviews and verifies that grant expenditures are in compliance with federal regulations, applicable state laws, and grant requirements

Audits expenditures for allowable costs, as defined in each grant application, and ensures compliance with School Board and Chesterfield County policies related to accounting, purchasing, and travel procedures

Assists Chesterfield County personnel in the preparation of financial accruals and year-end reporting requirements, including support for the Annual Combined Financial Report (ACR)
Provides documentation and support for internal and external audits and ensures all records meet compliance and audit standards for the Annual School Report (ASR)
Reconciles all revenues and expenditures within the financial system for assigned grants;
Works daily within the systems and supporting databases to provide detailed and accurate accounting of all grant transactions;
Verifies the assignment of proper budget codes, confirms appropriate authorization approvals, and ensures expenditures occur within each grant’s authorized period

Develops and maintains accurate accounting records and spreadsheets of individual grant budgets, including expenditures, encumbrances, amendments, and available balances;

Maintains monthly control and reconciliation for grants with multiple funding sources and for those shared across multiple departments

Completes specialized reimbursement requests for grants in a timely manner on a monthly and/or quarterly basis using the Virginia Department of Education (VDOE) Online Management of Education Grants Awards (OMEGA) systems and/or other required grants management systems;
Prepares and submits required documentation for drawdowns, including maintaining secure access to banking and reimbursement systems, as necessary

Maintains position control and monitors grant-funded staffing to ensure compliance with supplement-not-supplant requirements

Acts as liaison with Grant Coordinator(s) to maintain communication between programmatic and financial managers of grant funding;
Replies to written and oral requests and inquiries from Grant Coordinators for information regarding status of expenditures and grant and/or county regulations and procedures;
Assists Grant Coordinators with projections for new applications

Prepares general ledger entries as necessary to correct or move revenue/expenditures to the proper account

Assumes daily responsibilities and operation of the Grants Office in the absence of Grants leadership

Attends training seminars to ensure division compliance with grant regulations

Documents and identifies new and continuing reporting needs

Performs other duties as assigned

Budgetary Responsibility:

This position has no budgetary responsibilities.

Report Preparation:

This position is responsible for preparing multiple grant-related reports, including expenditure, audit, and reconciliation reports..Equipment Operation:

Computer, Printer, Copier, Fax Machine, Scanner, Calculator Contacts:

This position makes contact with all organizational levels, both within and outside of the division. Daily contact is made with school and grants staff and supervisors, and frequent contact is made with inter-departmental staff and Chesterfield County and state personnel.

Work…