Executive Assistant

Overview

Are you ridiculously organized, love keeping things on track, and thrive in a fast-paced, creative environment? Do you take pride in making sure no detail is overlooked and every project runs seamlessly? If you love being the go-to person who keeps everything running smoothly, we want to meet you. Phoenix Staging + Design and Staged Above are seeking a proactive, detail-driven Administrative Assistant to be the glue that holds our growing team together across two locations.

This role blends administrative support, project coordination, and operational management — ensuring that every client interaction, design project, and staging installation runs effortlessly from the first call to the final invoice.

• Salary Range: $35,000 - $40,000 annually (DOE)
• Paid Time Off (PTO)
• Sick Leaves
• Paid Professional Development Classes/Courses
• Quarterly Team Outings

This is a hybrid position, with biweekly and monthly meeting days with the team expected.

• Administrative Support – Keep inboxes, calendars, and schedules organized and updated; coordinate appointments, walkthroughs, installations, and project timelines; prepare and send contracts, proposals, and invoices; maintain client files, digital forms, and communication logs; provide support for typical administrative tasks.
• Project & Client Coordination – Serve as the main point of contact for clients, agents, and vendors; collect and organize, and upkeep property details, agreements, and photos; track project progress, logistics, and key deadlines; update workflows and task management systems (17hats, Stageforce, Quick Books); ensure every client experience feels seamless and professional; close out all files with necessary metric tracking information for analytics reporting.
• Operational Support – Refine and maintain internal checklists, SOPs, and processes; monitor recurring tasks such as rental extensions and renewals; track expenses and support accurate bookkeeping; anticipate team needs and help keep operations flowing smoothly.

• Outstanding organizational and time-management skills — loves checklists, structure, and staying two steps ahead.
• Strong attention to detail and accuracy in all forms of communication and documentation.
• Tech-savvy
  , with the ability to learn and navigate new systems quickly (familiarity with 17hats, Stageforce, or Quick Books a plus).
• Able to multitask and prioritize daily workload in a fast-paced environment.
• Excellent communication skills — both written and verbal — with a warm, professional tone.
• Strong problem-solving abilities and a proactive approach to getting things done.
• Able to work independently and manage time effectively while supporting a remote, collaborative team.
• Discretion and confidentiality when handling client or company information.
• Customer service–focused mindset with a genuine desire to help others succeed.
• Positive and adaptable personality who thrives in a creative, growing business.
• Experience in real estate, staging, design, or administrative roles is a plus.