Site Administration Specialist

Overview

The Site Admin plays a critical role in ensuring the smooth, efficient, and compliant operation of the manufacturing site. This position provides comprehensive administrative, operational, and human resources support to site leadership, employees, and cross-functional partners. The Site Admin serves as a central point of coordination for employee services, documentation management, and administrative processes to support operations and Human Resources. Working closely with the Site Leadership Team (SLT) and Human Resources, the Site Admin supports key activities including new-hire onboarding, training coordination, employee engagement events, compliance documentation, and general administrative functions.

This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while handling sensitive employee and operational information.

• Talent Acquisition:
  Assist in coordinating recruitment activities including scheduling interviews, booking rooms and communicating with candidates. Oversees hourly internal job posting program and assists unit admins in the posting of jobs.
• Site Support
• Weekly reporting on attendance and vacation to ensure proper coverage in the units. Oversees other Unit admins in administration of Time & Attendance.
• Tracks and maintains and communicates headcount and vacation schedules.
• Calculates year end vacation premium pay for union employees.
• Maintains training for HR or Compliance completed in operations.
• Assist in organizing employee engagement and volunteer programs locally.
• Provides support to site New Hire Process.
• Ordering office supplies and consumables as needed.
• Backup to support the site I-9 administration.
• Handle administrative requests and queries appropriately; arrange meetings, appointments and provide reminders; complete data entry and reports accurately; produce reports, presentations and other clerical documentation.
• Provides administrative support to site Leadership Team.
• Maintains organizational chart for the site and distribution lists.
• WFM/Time & Attendance.
• Site Time and Attendance WFM Owner / Handles timekeeping of the employees; troubleshoots pay issues.
• Conduct WFM time entry audits as requested to ensure accuracy and compliance.

• This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while handling sensitive employee and operational information. Highly organized and detail-oriented.
• Strong communication skills, as well as persistence and reliability.
• Able to juggle multiple priorities in a fast-paced manufacturing environment.
• Confidential, reliable, and adept at navigating sensitive HR information.
• Comfortable collaborating across HR, Operations, Safety, Quality, and Leadership.
• Excellent proficiency in MS Office tools, SAP, WFM/ADP.
• Good knowledge of production structure and processes.
• At least 5 years administrative experience, preferably in manufacturing.
• AS or BA/BS degree preferred.