Fiscal Tech

Provide financial support and services including maintaining, calculating, researching, validating, and performing data entry for a range of accounting transactions such as time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, and other fiscal services. Interpret policies, maintain documents per retention policies, prepare financial reports, and respond to VDOT staff and contacts.

• Accounts Payable
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  Demonstrate knowledge of agency accounts payable policies, including the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices, perform data entry, review charges and distributions for appropriateness and accuracy.
• Accounts Receivable
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  Demonstrate knowledge of agency accounts receivable policies. Receive, review, and perform data entry on receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals, interact with originating location to research and resolve discrepancies, prepare financial reports, interpret nVIsion reports, run queries, and maintain, purge, and dispose of files per guidelines.
• Administrative Duties
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  Assist with special projects, mail opening/distribution, receptionist duties, and other administrative tasks as assigned.
• Administrative Support
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  Provide fiscal and accounting technical support to Districts and Divisions, respond to internal and external requests for financial documents, project reports, and stored documents, and assist the team with other duties.
• Financial Data
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  Run and maintain queries in financial systems, compare expenditures, analyze data, maintain reports and records, research and correct errors, and resolve discrepancies.
• Inventory Data Processing
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  Demonstrate knowledge of Agency Inventory policies. Perform data entry of receipts and issues for department inventory into IMS and Cardinal, verify daily transactions, perform physical count data entry, ensure signatures and approvals, research discrepancies, and maintain, purge, and dispose of records.
• Policies and Procedures
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  Maintain and apply knowledge of state and VDOT policies related to various financial program areas.
• SPCC Direct Charge and Procurement
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  Demonstrate knowledge of procurement and small purchase card policies. Prepare requisitions and purchase orders, receive and reconcile SPCC packages, review charges, ensure signatures and approvals, research discrepancies, prepare reports, interpret Cardinal reports, run queries, and maintain records.
• Time and Attendance
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  Maintain and perform data entry of employee time, overtime, leave, and equipment rental; apply and interpret time and attendance and HR policies, review charges, ensure documentation, research discrepancies, prepare reports, interpret Cardinal reports, run queries, and maintain records.
• Travel
  :
  Demonstrate knowledge of travel policies. Receive, review, and perform data entry of travel authorizations and reimbursements, review charges, ensure supervisory signatures, research discrepancies, and prepare reports.

• Ability to accurately and efficiently perform data entry into computerized financial systems.
• Ability to analyze and interpret financial data.
• Effective oral and written communication with internal and external customers and ability to work independently or as part of a team.
• Interpret and apply basic policy and procedures, and implement procedural and transactional changes.
• Maintain orderly and accessible files, purge and dispose per retention guidelines.
• Perform duties with some degree of difficulty.
• Prepare financial reports and run queries.
• Report during emergency operations.
• Work as part of a team.
• Knowledge of Financial Management Systems.
• Knowledge of accounts payable and accounts receivable.
• Basic accounting and business principles sufficient to monitor and analyze data and interpret basic policies.
• Office practices and procedures knowledge.
• Basic math calculation skills.
• Computer and software skills, including inventory software and Microsoft Office programs.

• Effective oral and written communication and ability to work independently or as a team member.
• Report during emergency operations.
• Experience interpreting and applying basic policy, procedures and implementing procedural and transactional changes.
• Experience performing data entry into automated financial systems.
• Experience preparing financial reports and running queries.
• Experience with file management, including purging and disposing of files per retention guidelines and schedules.
• Basic accounting and business principles sufficient to monitor and analyze data.
• Office and program support activity knowledge.
• Basic math calculation skills.
• Computer and software skills, including inventory software and Microsoft Office programs.

• Combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired.
• Combination of training, experience, or education in…