Bilingual Administrative Coordinator

Location: Richmond

Established in 2009, CASEY Construction Group, LLC's mission is to deliver trusted quality and distinguished service in drywall, floor leveling, and polished concrete, partnering with general contractors across the DC, Raleigh, and Richmond regions to build reliably, precisely, and with integrity.

Position Summary:

The Bilingual Administrative Coordinator will be responsible for handling front office duties, supporting payroll and hiring processes, and providing general administrative support to both office staff and project teams. The ideal candidate is fluent in English and Spanish, highly organized, and comfortable working in a fast-paced construction office environment.

Responsibilities:

* Front Desk & Visitor Support

* Answer and route incoming phone calls; greet visitors and walk-in applicants

* Direct client and vendor inquiries to the appropriate team members

* Assist walk-in applicants with the job application process

* Ensure timely notification of package delivery to the relevant department or employee

* Office Operations & Facilities

* Order and maintain inventory of office supplies and materials

* Ensure the kitchen is cleaned and stocked at the end of the day

* Help maintain smooth and efficient office operations

* Administrative Support

* Provide administrative support to Project Managers and project teams as needed

* Prepare materials and assist in coordinating meetings and office events

* Be the go-to person for communication between field and office staff

* Coordinate scheduling in collaboration with the Superintendent, if needed

* HR & Payroll Assistance

* Support onboarding of new hires, including processing paperwork

* Assist with payroll processing and timecard tracking for reporting to the main office

Minimum Qualifications:

* Bilingual: able to read, write and speak English and Spanish fluently

* A minimum of one (1) year of front desk/receptionist experience (construction industry a plus)

* Proficiency in Microsoft Office (Word, Excel, Outlook)

* Experience with multi-line phone system

Knowledge, Skills & Abilities:

* Strong communication and organizational skills

* Comfortable working independently and handling multiple tasks

* Professional and courteous demeanor

* Excellent time management skills; ability to prioritize tasks