Personal Assistant

CTIS is currently seeking a Personal Assistant to support our CEO in VA & MD offices. The candidate will provide administrative and clerical support in the office to maintain an efficient office environment.

This individual will be responsible for assisting with a variety of tasks associated with the CEO Office and Corporate office. This position requires flexibility and availability during the day plus weekend hours occasionally.

• Driving the CEO daily between the Virginia and Maryland offices, client meetings and personal appointments.
• Maintain the CEO’s vehicle by keeping it clean, scheduling all maintenance and inspections, and ensuring it always has adequate fuel.
• Take and distribute accurate messages.
• Receive and deliver packages.
• Provide general administrative support, including tasks such as faxing, scanning, copying, mailing and filing documents.
• Update and maintain databases such as mailing lists, contact lists and client information
• Type documents, reports and correspondence as required.
• Organize travel arrangements for staff.
• Coordinate events such as private dinners, family vacations, and small business gatherings.
• Assist with event planning and implementation.
• Manage and maintain CEO office supply inventory by monitoring stock levels, identifying upcoming needs, and placing orders as necessary.
• Ensure office equipment is properly maintained and serviced.
• Connecting conference calls and taking notes during calls.
• Providing personal support such as ordering gifts/flowers.
• Perform miscellaneous errands.
• Keep office area clean and tidy.
• File and retrieve documents and reference materials when requested.
• Handle a wide range of personal errands including shopping, appointments, gift sourcing, and coordinating household errands.
• Maintain professional and technical knowledge by attending educational workshops on a continuous learning basis.

• Associate degree
• Minimum 2 years' personal assistant experience needed
• Clean driving record
• Must be extremely flexible with availability
• Business college training an advantage
• Competent computer skills including MS Office or equivalent
• Internet skills including use of e-mails, group messaging and data collection

• Organization and planning skills
• Time management skills
• Excellent Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Accuracy
• Reliability Teamwork
• Work management and prioritizing skills

Annual Salary range for this role is - $50,000 - $55,000 annual