Administrative Assistant - Part Time

Location: Verona, VA

Job :1103-26.V.08

# of Openings:1

Virginia Eagle Distributing Company is hiring for a part-time Administrative Assistant at our Verona location. This position will work M-F from 7 am - noon. The Administrative Assistant answers the phone and serves as a lead for daily reconciliation. The position supports managers and employees through a variety of tasks related to organization and communication.

• Daily Reconciliation and transmitting files utilizing company specific software.
• Scan Checks to Bank Daily.
• Assist in-house customers.
• Order office supplies.
• Check daily invoices for overage or shortages and follow through with payment or collection with salesman. Follow-up daily until cleared. Notify accounting department of any shortages/overages on Daily Control Sheet. Forward control sheet to accounting department.
• Record any return checks. Inform the salesman about the required collection and report it to the VA ABC Board. Make deposits when they have been collected. Keep a record showing what has been collected. After there have been two returned checks on an account, let the Sales Director, Salesman, and Accounts Receivable Specialist know to put them on a cash only basis.
  
  Keep NSF control sheet up to date and submit to accounting first day of month.
• Check daily invoice register and pull appropriate charge invoices and DSD sheets.
• Audit customer ABC License on the VA ABC website to ensure delivery to only licensed customer sites. If an account does not have a current license at the end of the month, report it to Sales and Delivery Management.
• Distribute employee uniforms. Manage sizes at warehouse and submit request for more when needed.
• Print out of code sheets bi-weekly and distribute to managers.
• Adheres to strict safe working practices, VED Safety Guidelines, rules, regulations, corrects obvious hazards immediately or reports to supervisor if not immediately correctable.
• Maintain a positive working relationship with other departments.
• Must be able to perform the essential functions of the job.
• High school equivalency required, preferred bachelor’s degree in business or related.
• Must possess MS Word, Excel, PowerPoint, Microsoft Outlook and specific company software capabilities.
• Must be able to navigate the Internet and various propriety websites.
• Must be able to manage multiple tasks simultaneously.
• Must be available to work flexible hours.
• Must have the ability to communicate, utilizing the English language in verbal and written form.
• Must be able to use basic math skills including addition, subtraction, multiplication and division to balance all monetary transactions as necessary.

Virginia Eagle Distributing is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.