School Secretary​/Bookkeeper - Fieldale-Collinsville Middle School

Job Description

Classification

Title:

Office Manager

Pay Grade:
Classified Salary Scale (C6)

FLSA Status:
Non‑Exempt

The individual in this position performs intermediate clerical and responsible technical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of the Principal.

• Serves as primary clerical support to the Principal and staff; serves as elementary school bookkeeper; serves as receptionist and telephone operator; prepares and maintains guidance, attendance and school office files and records; assists teachers, staff, students and parents.
• Receives, receipts, disburses, accounts for and deposits funds.
• Maintains cash receipts and disbursements records; collects money for school activities.
• Answers telephone, processes mail, meets the public and provides information.
• Registers students, verifies data, answers questions, types schedules and prepares records.
• Acts as school attendance secretary; maintains daily, monthly and cumulative records and files regarding pupil attendance; enters attendance data into computer system.
• Notifies parents of student absences; type’s absentee list; lists suspensions, student activities, early dismissals and related attendance information.
• Prepares report cards; ensures report cards reach proper persons.
• Mails pupil transcripts and maintains appropriate records.
• Collects fees for transcripts; prepare various forms pertaining to students.
• Receives and processes requests for transcripts of present and former students.
• Enters class schedule and various other data into computer system; makes necessary corrections and changes.
• Processes withdrawing students; processes and forwards records; writes tardy slips.
• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records.
• Operates standard office machines including word processor and computer.
• Posts a variety of information from standardized sources to various types of school records.
• Composes and types letters and memoranda in conformance with school policies and from brief instructions.
• Processes student schedule changes.
• Prepares and maintains payroll, leave and personnel files.
• Posts receipts and disbursements to proper accounts; prepares a variety of special and periodic finance reports.
• Performs a variety of office assistant tasks in the school office.
• Pays all school bills; prepares purchase requisitions.
• Administers minor first aid in absence of school nurse.
• Orders supplies, writes checks, keeps books.

• Performs other related work as required.

• Any combination of education and experience equivalent to graduation from high school supplemented by courses in business, typing and bookkeeping and/or equivalent experience in clerical and/or accounting work.
• Or an equivalent level of education and experience.

Knowledge, Skills and Abilities:

• Knowledge of District policies and procedures.
• Knowledge of general office procedures and equipment.
• Skill in effective communication, both verbally and in writing.
• Skill in the use of computers for data entry, word processing, and/or accounting purposes.
• Ability to present information clearly and concisely in verbal and written form.
• Ability to maintain effective working relationships with other District employees and the general public.
• Ability to work independently with minimal supervision.

The work is sedentary to light work which requires exerting up to 30 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force to move objects frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work is performed while standing, sitting and/or walking. Requires the ability to communicate effectively using speech, vision, and hearing.

Requires the use of hands for simple grasping and fine manipulations. Requires bending, squatting, crawling, climbing, reaching.…