Administrative Technician, Senior

Position: Administrative Technician, Senior*
Location: Richmond

Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

* Virginia Retirement System (VRS)

* Language Incentive

* Referral Bonus

* Tuition Assistance Program

Description

The City of Richmond Police Department is seeking a qualified candidate for the position of Administrative Technician, Senior to work within the Finance, Accounting & Payroll unit.

The incumbent will provide skilled clerical and specialized administrative support for the assigned unit. Work requires independent decision-making for routine transaction processing in accordance with established rules, policies, and procedures. In addition to administrative support, incumbents may perform program and event logistics and customer support, including providing specialized program information. As assigned, work may include gathering, interpreting, and explaining technical and procedural information related to program services and policies;

producing a variety of documents from rough drafts, notes, or oral instructions, or composing original correspondence; maintaining filing systems; scheduling meetings and events; making travel arrangements; data entry and spreadsheet maintenance; processing purchasing transactions, contracts, and other financial transactions such as accounts payable/receivable; processing payroll; preparing presentations that include maps, graphs, and charts; and ordering and maintaining supplies.

Duties include but are not limited to

On-Call Program Administration

* Receive, log, and track on-call reports submitted by departmental units on a bi-weekly basis.

* Create and process pay adjustments for on-call compensation in accordance with established agency pay policies and collective bargaining agreements.

* Perform bi-weekly reconciliations of on-call reports to verify accuracy of reporting, ensure completeness of recordkeeping, and identify discrepancies or missing submissions.

* Coordinate with supervisors and payroll staff to resolve reporting errors and ensure timely and accurate compensation for on-call hours worked.

* Maintain organized records of all on-call submissions, adjustments, and reconciliation findings for audit and reference purposes.

Family and Medical Leave Act (FMLA) Administration

* Track and maintain accurate records of all FMLA leave approvals and denials in accordance with federal law and agency policy.

* Monitor and document employee usage of various FMLA-approved leave categories, including continuous, intermittent, and reduced-schedule leave.

* Maintain organized digital storage of all FMLA records, ensuring confidentiality, compliance with retention schedules, and accessibility for authorized review.

* Respond to HR requests related to FMLA status, documentation, and reporting in a timely and accurate manner.

* Perform leave reconciliations to verify the accuracy of recorded leave balances and usage against payroll and scheduling data; identify and resolve discrepancies.

* Coordinate with supervisors, employees, and payroll staff to ensure proper designation and coding of FMLA leave.

Additional Duties May Include:

* Assisting with preparation and processing of employee timecards, setting up new hire profiles, assigning and creating work schedules, separating employees after final pay-outs in POSS (Police Officer Scheduling System) which interfaces with RAPIDS (City of Richmond Oracle System). Requires working together with RPD sworn and civilian supervisors and employees to meet bi-weekly processing deadlines.

* Communicating with department employees on all levels and responding to questions regarding time and attendance, leave and benefit information.

* Completing, copying, scanning, filing and maintaining all HR related forms including FMLA forms, suspension, military, withdrawal of powers, and restoration of powers documents.

* Assisting with facilitating training to new hires…