VIMS Purchasing Coordinator

Location: Gloucester Point

## VIMS Purchasing Coordinator Apply remote type:
Remote Type - Hybrid locations:
Virginia Institute of Marine Science time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
July 31, 2026 (30+ days left to apply) job requisition :
JR101586
** Job

Requisition :
** JR101586 VIMS Purchasing Coordinator (Open)
** Job Posting

Title:

** VIMS Purchasing Coordinator
** Department:
** CC00460 VIMS1 | DEAN | Office of Finance
** Job Family:
** Staff - Administrative & Office Support
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Watermen's Hall
** Primary Job Posting

Location:

** Virginia Institute of Marine Science
** Job Description

Summary:

** The mission of William & Mary’s Batten School of Coastal & Marine Sciences & Virginia Institute of Marine Science (VIMS) is to seek and broadly communicate knowledge in marine and coastal science to the Commonwealth of Virginia, the nation, and the world through research, education, and advisory service. The Batten School & VIMS make seminal advances in understanding coastal and marine systems through research and discovery, translate research findings into practical solutions to complex issues of societal importance, and provide new generations of researchers, educators, problem solvers, and managers with an education of unsurpassed quality.
The Office of Finance is responsible for financial planning and analysis of the Institute’s Education and General, Indirect Cost, Private, and Local funds. The Office also ensures the Institute complies with College and State policies and procedures, while providing a broad range of high caliber and timely services to the entire VIMS community. Services include, but are not limited to, budget monitoring, procurement, human resources, and capital planning and construction.
The VIMS Purchasing Coordinator provides procurement and administrative services to the  VIMS campus while working under general supervision and reporting to the Assistant Director of Procurement.
Core responsibilities include (but not limited to):  
• Manages procurement and administrative activities for VIMS departments as assigned.  
• Independently works with VIMS staff to determine the correct process for procurement and payment of goods and services for the VIMS campus.  
• Prepares, issues, and manages the procure-to-pay function for goods and services. Including, troubleshooting vendor payment issues, documenting transactions, preparing invoices, processing direct payments and submitting reimbursements.  
• Ensures business purchases using Small Purchase Charge Card (SPCC) follow policies and procedures. Reconciles monthly SPCC transactions, account allocations, uploading electronic documents for the transactions to the bank system, and signing off on the transactions.

• On a monthly basis, cancels SPCC and Purchase Order encumbrances that did not liquidate.
*
* Job Description:

***
* Required Qualifications:

*** Bachelor’s degree in accounting, finance, or related field or the equivalent combination of education, experience, and training.
* Demonstrated experience working with an automated accounting/financial system.
* Experience working with procurement processes and/or an automated procurement system.
* Demonstrated knowledge of financial accounting and procurement systems.
* Proficiency in a variety of software applications to include MSOffice (specifically Word, Excel, Outlook and PowerPoint), and web-based applications
* Strong attention to detail, with the ability to work quickly and accurately in a fast-paced environment with minimal supervision.
* Independent problem solver, with the ability to take initiative and follow-through tasks through its completion.
* Strong oral & written communication skills with the ability to work with effectively with staff, exercising sound judgment while exercising tact and diplomacy in all interactions.
* Excellent organization skills with the ability to manage multiple tasks concurrently with competing priorities.
*
* Preferred Qualifications:

*** Basic knowledge of Generally Accepted Accounting Principles (GAAP).
* Working knowledge of Workday or another similar  ERP  based financial module…