Administrative Assistant

Summary

This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of this position is to provide a variety of administrative functions in support of the assigned site. This position is located at Naval Weapons Station Yorktown, Yorktown, VA.

• Reviews accounting documents for accuracy and completeness (i.e., inventories, invoices/receiving documents, mess requisitions, etc.). Ensures proper authorization, correct account information and all other relevant information, such as source documents, before forwarding to the FFRSC for action.
• Maintains in‑house control log for purchase requests and BPA's. Ensures BPA call sheets are attached to invoices.
• Ensures procurement requests for NAF purchases include all necessary information, verifies accuracy and forwards to the procurement branch of the FRSC.
• Responsible for knowing/implementing all changes in procedure, requirements, processing, etc. as issued.
• May be assigned as an approving official for site government purchase cardholders.
• Assists in cash counts and local audits. Assists the Cashier in the performance of duties as needed. Responsible for the initial steps in the return check process.
• May serve as POC for facilitating the distribution of Unit Allocation funds for site tenant commands, including establishing and maintaining a quarterly account of all fund deposits and withdrawals for each command.

• Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling and punctuation, including memorandums, instructions and general correspondence.
• Maintains electronic files of all finished products and provides via email as directed.
• Files documents into an established system or creates new filing system as required. Maintains suspense file for pending items and initiates follow‑up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOP's) and other pertinent MWR guidance.
• Answers phones, routes call and provides general patron and employee information to include tracking information for online customers and follow‑up as needed.
• Responsible for processing customer webstore orders via the online ordering system.
• Routes incoming mail, reports and documents. Prepares outgoing shipments for Fed Ex as required.

• Serve as the site travel coordinator. Completes employee travel orders after a request has been approved. Maintains records of submitted and liquidated standard forms and ensures follow‑up action.
• Responsible for collection of time‑keeping documents from various site managers. Ensures proper supporting documents (leave and overtime/compensatory time sheets) are attached and all appropriate signatures have been obtained prior to forwarding. Ensures time sheets for APF personnel are properly completed and forwarded to the appropriate department.

Performs other related duties as assigned.

• Must pass all applicable records and background check.
• Must successfully pass the E‑Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must possess and maintain a current driver's license as travel may be required in the performance of duties.
• The incumbent is subject to frequent walking, standing and bending while obtaining materials from files, monitoring and assisting with the work in the areas assigned.
• The employee will lift office supplies and packages delivered to the office, not over 25 pounds.
• Starting May 7, 2025, non‑affiliated individuals requesting access will need a REAL ‑compliant driver's license or another acceptable form of identification to access CNRMA Installations.

• Minimum of 2 years documented experience in administrative functions, including excellent typing skills, ability to use a personal computer with specific applications:
  Microsoft Word, Excel, Access and PowerPoint strongly preferred.
• Thorough knowledge of English grammar, spelling, capitalization, and…