Medical Administrative Support Specialist

Black Bear Talent is urgently hiring a detail-oriented Medical Administrative Support Specialist to assist during an upcoming software conversion project. This role will play a key part in helping maintain workflow continuity and ensuring day-to-day administrative processes continue moving efficiently throughout the transition. The ideal candidate will have a background in medical administrative support, strong computer proficiency, and a solid understanding of HIPAA regulations and confidentiality standards.

This position requires someone who is highly organized, dependable, and able to manage sensitive information with accuracy and discretion.

This is a contract role with hours being Monday - Friday, 8:00am - 4:30pm, and possible overtime

• Support daily operations during a medical software conversion process
• Review, organize, and route incoming documents including faxes, scanned materials, notes, and related correspondence
• Upload and move documentation into appropriate work group folders and systems
• Maintain accuracy and organization of digital records throughout the conversion
• Ensure confidential patient and organizational information is handled in compliance with HIPAA standards
• Assist in keeping administrative workflows moving efficiently during periods of change and transition
• Communicate effectively with internal teams to ensure documents are routed correctly and timely

• Previous experience in a medical administrative assistant or similar healthcare administrative role required
• Working knowledge of HIPAA regulations and confidentiality requirements
• Strong computer skills with the ability to navigate multiple systems and digital file management
• Proven attention to detail and ability to maintain accuracy in a fast-paced environment
• Strong organizational and time management skills
• Ability to work independently while supporting a collaborative team environment
• Experience scanning, organizing, and electronically managing documents preferred

This is a contract position supporting a software conversion initiative. The assignment length may vary based on business needs and project timelines. The ideal candidate will be comfortable working in a fast-paced environment and adaptable to changing priorities while helping ensure smooth day-to-day operations during the transition.