Administrative Assistant; Carysbrook Elementary School

Administrative Assistant

Reports To:

School Principal

Salary Index:
Administrative Assistant Salary Scale https://(Use the "Apply for this Job" box below).-scales

Term: 12 month

Performs secretarial duties by performing the following duties.

Essential Duties And Responsibilities Include The Following. Other Duties May Be Assigned.

• Receipts, deposits, and disburses and records all monies received by the school, and keeps an accurate ledger from which a monthly balance sheet and an annual audit can be conducted.
• Accepts and deposits funds for lunches, school supplies, and student activities.
• Maintains office and school supplies, prepares inventories and requisitions supplies.
• Receives and distributes all consumable supplies used in the office.
• Orders and dispenses school supplies.
• Compiles and files student grade and attendance reports and other school records.
• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Talks with student encountering problem and resolves problem or directs student to other worker.
• Answers telephone to provide information, take message, or transfer calls.
• Maintains calendar of school events.
• Reports accidents to the central office and files accident insurance claims.
• Type letters, forms, reports and other materials.
• Maintains the confidentiality of reports, records, and personal experiences regarding students, employees, and parents.
• Provides alternative coverage in office, classroom, and clinic with all duties and as assigned.
• Assist with and/or oversees facility use request for the school.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques along with business English, spelling and arithmetic.

Ability to interpret and apply policies and procedures. Ability to type at a reasonable rate of speed (To be determined by administration). Ability to establish and maintain an effective working relationship with others and the ability to meet the public effectively. Strong organizational, human relations, and communications skills.

Education and/or Experience

High school diploma or general education degree (GED);
School related experience preferred.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Valid Virginia Driver's license

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel; reach with hands and arms;

and talk or hear. The employee is required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but can vary.

Terms Of Employment

12 month contract. Terms may vary based on the needs of the school and division.

Evaluation

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.