Maintenance Secretary

Maintenance Secretary

Tazewell County School District Maintenance
- Tazewell, Virginia. Open in Google Maps

This job is also posted in Tazewell County Public Schools

Job : 5806045

Final date to receive applications: Jul 12, 2026 11:59 PM (Eastern Standard Time)

Posted: Jun 29, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

JOB TITLE: Secretary/Bookkeeper

LOCATION: Maintenance Department/ Central Office

JOB CATEGORY: Support

PAY GRADE: Secretary/Bookkeeper

FLSA STATUS: Non-Exempt

IMMEDIATE SUPERVISOR: Building and Ground Manager

GENERAL DEFINITION AND CONDITIONS OF WORK: Secretary/ Bookkeeper
- Serve as receptionist/secretary for the Maintenance Department and maintain a professional and pleasant atmosphere for visitors, job applicants and individuals with a confidential and pleasing attitude.

Secretary/Bookkeeper

• Receives phone calls and directs them to appropriate offices
• Greets visitors and callers, handles their inquiries, directs them to the appropriate persons according to their needs
• Completes forms in accordance with company procedures
• Processes purchase orders/requisition requests
• Provides account information to vendors/customers
• Composes and distributes routine correspondence and reports
• Locates and attaches appropriate files to incoming correspondence requiring replies
• Copies correspondence and other printed material as requested
• Distributes incoming mail and other materials
• Prepares responses to correspondence as requested
• Processes payroll information accurately and promptly
• Maintains filing systems for records, correspondence and other materials
• Transcribes dictation and information as needed
• Researches needed information as requested
• Coordinates meetings
• Operates electronic mail systems to coordinate the flow of information both internally and with other organizations
• Provides account infoarmtion to customers/vendors
• Maintains maintenance and custodial personnel records
• Initiates any secretarial tasks as needed
• Attends work regularly
• Observes established and accepted work practices and procedures in accordance with Tazewell County School Board policy
• Other duties as assigned by the Building and Grounds Manager

General knowledge of school functions, policies and locations; ability to effectively assist visitors, job applicants and parents; ability to give general information concerning school activities, meetings and policies; ability to deal with verbal abuse on the phone and disgruntled visitors.

Possess knowledge of secretarial skills and have the ability to perform proficiently; computer skills; liaison between visitors and administrative staff.

General knowledge and experience in bookkeeping; ability to quickly adapt to new working environments; willing to follow instructions; multi task person; ability to be a group leader in a group learning session

High school diploma or equivalent

High School graduate with secretarial skills;
Experience as a secretary and bookkeeper

Possess current driver’s license

Work requires constant repetitive motions. Good vision.

Constant phone conversations with school employees and vendors to request appropriate paperwork to pay bills.

Constant sitting, stooping, crouching, reaching, climbing, going up and down stairs to research statements and bills received that might be from current to previous school years, which also requires pulling, lifting and tugging on boxes to find appropriate paperwork.

Bending and lifting up to 25 pounds.

Building and Grounds Manager

Position Type: Full-Time

• Citizenship, residency or work visa required

• Glayde Brown
• 506 Jeffersonville Street
• Tazewell, Virginia 24651
• Phone:
• Email: ggbrown