Deputy Registrar; PT

Deputy To The General Registrar

Under direct supervision, this position serves as the deputy to the General Registrar and is responsible for assisting with the day-to-day operations of the Office of the Registrar, ensuring the accurate, secure, and legally compliant administration of all voter registration, election management, and records functions. Reports to the General Registrar.

Assists the General Registrar in planning, organizing, and directing the full range of voter registration activities including processing applications, maintaining the voter registration database, conducting list maintenance, and ensuring compliance with the National Voter Registration Act (NVRA), the Help America Vote Act (HAVA), and applicable Virginia state law.

Assists with the preparation, conduct, and certification of all elections including primary, general, special, and local elections; coordinates the recruitment, training, and assignment of election officers; manages the logic and accuracy testing of voting equipment; and ensures proper chain of custody for ballots, equipment, and election materials.

Assists with the administration of absentee voting and in-person early voting programs; processes absentee ballot applications; coordinates secure ballot distribution, return, and canvassing in accordance with deadlines established by the Virginia Department of Elections (ELECT) and the Code of Virginia.

Assists with maintaining official voter registration records and election records in accordance with state and federal retention schedules; manages electronic records systems and coordinates with the Department of Information Technology for system access and security.

Assists with serving as a primary point of contact for voters, candidates, political committees, and the public on matters related to voter registration, ballot access, campaign finance disclosure, and election procedures; resolves complaints and inquiries with tact and accuracy.

Assists with the preparation and monitoring of the office budget; ensures purchasing and financial transactions are conducted in accordance with applicable policies and procedures; coordinates grant reporting and federal HAVA fund compliance.

Participates in election planning meetings, training programs, and conferences sponsored by the Virginia Department of Elections, the Virginia Association of Electoral Boards and Registrars (VRAV), and the Election Assistance Commission (EAC); remains current with changes in election law, voter registration systems, and voting technology.

Performs other duties as assigned.

REQUIRED KNOWLEDGE

• Election Administration & Virginia Election Law – Thorough knowledge of the Code of Virginia Title 24.2 (Elections), Virginia Department of Elections regulations, and local election procedures governing voter registration, absentee voting, polling place operations, candidate filing, campaign finance disclosure, and election certification.
• Federal Election Law & Compliance – Knowledge of the National Voter Registration Act (NVRA), Help America Vote Act (HAVA), Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA), Voting Rights Act, and related federal requirements applicable to local election administration.
• Voter Registration Systems & Database Management – Knowledge of the Virginia voterregistration.gov system, Virginia Election and Registration Information System (VERIS), and related statewide voter registration databases; understanding of list maintenance processes, duplicate resolution, and data integrity standards.
• Records Management & FOIA – Knowledge of public records laws, Virginia records retention schedules, Freedom of Information Act (FOIA) compliance requirements, and electronic records management systems as applied to election and voter registration records.
• Office Administration & Digital Systems – Considerable knowledge of administrative and clerical procedures, modern productivity tools, digital records systems, and office technology used to support election operations and records compliance.
• Customer Service – Thorough knowledge of principles and processes for providing customer services including setting and meeting quality…