Executive Assistant Security Clearance

Position: Executive Assistant with Security Clearance
Location: Chantilly

Executive Assistant

Location:

Chantilly, VA (In-Person)

Employment Type:

Full-Time Job Overview:
We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the President/CEO. This individual will play a critical role in managing daily executive operations, coordinating schedules, facilitating communications, and ensuring administrative activities are executed efficiently in a fast-paced defense contracting environment. The ideal candidate is an experienced Executive Assistant who thrives in a dynamic setting, exercises sound judgment, maintains strict confidentiality, and can effectively prioritize competing demands.

Experience supporting executives within the Department of Defense or defense contracting industry is highly desirable but not required. This is an in-person position located in Chantilly, Virginia.

Key Responsibilities:

-Provide comprehensive administrative support to the President/CEO.
-Manage complex calendars, meetings, and scheduling across multiple stakeholders.
-Coordinate domestic travel arrangements and prepare travel itineraries.
-Monitor, prioritize, and respond to executive email correspondence as directed.
-Prepare meeting agendas, briefing materials, presentations, and meeting notes.
-Coordinate internal and external meetings, including logistics and conference room scheduling.
-Track action items and follow up to ensure timely completion.
-Draft, edit, and proofread professional correspondence and business documents.
-Serve as a professional point of contact for internal staff, government customers, and external partners.
-Maintain organized electronic and physical filing systems.
-Assist with office administration and executive support activities as needed.
-Handle sensitive and confidential information with discretion and professionalism.
-Support special projects and other administrative initiatives as assigned.

Required Qualifications:

-3+ years of experience as an Executive Assistant supporting senior executives or C-level leadership.
-Exceptional organizational and time management skills with the ability to manage multiple priorities.
-Strong written and verbal communication skills.
-Demonstrated ability to maintain confidentiality and exercise sound judgment.
-Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
-Experience managing executive calendars, meetings, travel, and correspondence.
-Ability to work independently with minimal supervision while anticipating executive needs.
-Must be able to work full-time onsite in Chantilly, VA.

Preferred Qualifications:

-Experience supporting executives within the Department of Defense (DoD), Department of War (DoW), or the defense contracting industry.
-Active U.S. Security Clearance (Secret or higher), or the ability to obtain one.
-Familiarity with government contracting environments and professional interactions with government customers.
-Experience coordinating executive-level meetings involving government and industry partners.

What We're Looking For:

We're looking for a polished, dependable professional who enjoys being the trusted right hand to executive leadership. The successful candidate will possess excellent attention to detail, a customer-service mindset, and the ability to remain calm and organized in a fast-paced environment. This role is ideal for someone who takes pride in keeping executives organized, informed, and focused on mission success.