Clerical - School

Job Posting

Botetourt County Public Schools

Job Class:
Clerical, School & Guidance (12/260/8, 11/220/7.5, 11/214/7.5)

Group:
Classified - FLSA Status:
Non-Exempt

Grade: 143 - SALAY Range: $22,225 to $44,275

Perform skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to the school assistant principals, guidance department, staff, and faculty.

• Serve as clerical support to the assistant principals.
• Perform school receptionist and telephone operator duties.
• Assist students and teachers.
• Prepare and maintain files and records.
• Meet and screen visitors, answer telephone and process mail.
• Maintain confidential information.
• Record daily attendance and call parents if a student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Write absentee and tardy slips, issue passes.
• Make announcements on the public address system.
• Prepare and call in work orders and purchase orders when requested.
• Sort and distribute mail.
• Maintain calendars, demographics, and schedules.
• Prepare files and records for entering and withdrawing students.
• Respond to inquiries about programs, qualifications, test requirements, procedures and policies.
• Verify information for athletic eligibility.
• Maintain student files and respond to transcript requests.
• Maintain profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Handle a variety of routine technical and administrative assignments.
• Operate standard office, word processing and data processing equipment.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Setup and maintain office procedures and filing systems.
• Assist with scheduling substitutes and maintaining staff attendance records.
• Type letters and memos, reports, bulletins, agendas, schedules, manuals, student files and records.
• Handle a variety of routine technical and administrative assignments.
• Setup and maintain office procedures and filing systems.
• Perform related work as required.

General knowledge of standard office practices, procedures and equipment; general knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type, ability to prepare and maintain computerized records and systems; ability to meet the public effectively.

High School Diploma/ GED. Considerable secretarial experience or an advanced secretarial training certificate/degree. Knowledge of Munis and Power School software. A comparable amount of training and experience may be substituted for the minimum qualifications.

Physical Requirements:

None

Special Requirements:
None

Last Update:
August 2025